HR & Admin Executive

About the role

Job Responsibilities Recruitment & Onboarding Assist in the end-to-end recruitment process from job posting, resume screening, talents selection and interview arrangement Coordinate interviews with hiring managers and candidates, and follow up on interview status Assist in preparing Letters of Employment, Confirmation, and other HR-relateddocuments Conduct new hire orientation, onboarding, and offboarding processes HR Operations & Employee Administration Update and maintain employees' details and personal files Maintain and update leave records for a designated group of employees, ensuring accuracy and timeliness Manage and process employee claims, ensuring accuracy and compliance with company policies Organise staff flight and hotel bookings and process related claim forms Coordinate the creation and distribution of name cards for employees, including management and staff across all regions except the Philippines (PH) and Saudi Arabia (KSA) Provide support in day-to-day HR and administrative operations Training & Learning & Development (L&D) Manage the full process of staff training programs, including coordination with internal stakeholders and training vendors, course registration and confirmation, post-training evaluations, training records maintenance, and certification tracking Source and liaise with training vendors to register employees for training Coordinate planning and scheduling of L&D courses, including trainer liaison and participant management Evaluate effectiveness of training programs through employee feedback Office Administration, Front Desk & General Support Answer incoming calls, take messages and redirect calls when required Cover reception duties when needed Manage and maintain pantry inventory and assist in purchasing pantry items Plan, organise, and execute internal events and activities, including monthly birthday celebrations, monthly fruit day, and festive celebrations such as Chinese New Year (CNY) and Christmas Perform any other ad-hoc HR and administrative duties as assigned Job Requirements Minimum "O" Level / "A" Level / ITE / Diploma or equivalent At least 1 year of related working experience Entry level is welcome to apply Proficient in Microsoft Office applications Good communication and interpersonal skills A good team player with a positive work attitude, strong initiative, and resilience Able to work independently with minimal supervision Others Working hours: 9am to 5pm, Mondays to Fridays AWS and Performance Bonus is given subject to company and individual's performance We regret to inform that only shortlisted candidates will be contacted.

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