Legal Assistant

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Additional Information

Job Location: Corporate Indianapolis Administrative Assistant - Legal Leasing. The successful candidate's responsibilities will include, but not be limited to: The Administrative Assistant for the Legal Leasing Department will provide clerical support to assigned Attorneys and/or Paralegals as they engage in all phases of the negotiation and documentation of retail leases and related documents. Responsibilities include: (a) Creation and revision of legal documents at the direction of the Attorneys/Paralegals and in accordance with all corporate/departmental policies and procedures; (b) Assisting as required in follow-up communication with tenants as well as with Leasing personnel in an effort to expedite the document negotiation process; (c) Periodic printing/distribution of reports and other documents as required by the Attorneys/Paralegals; (d) Maintaining an accurate filing system for all documents being drafted by the Attorneys/Paralegals; and (e) Serving as the communication "gatekeeper" for all external and internal communication for the Attorneys or Paralegals, including performing general telephone duties, scheduling conference calls; taking messages and routing phone calls. The successful candidate will: Be proficient in Microsoft Word with excellent typing skills. Have a working knowledge of Excel. Have or be able to quickly acquire proficiency in Lotus Notes. Have excellent verbal and written communication skills. Have a professional, "customer service" demeanor. Be flexible and demonstrate a willingness to assist others. Have the ability to work independently without direct supervision. Be self-motivated and take a problem solving approach to work. Possess excellent time management/organizational skills. Have the ability to meet deadlines while working well under pressure in a fast paced environment.

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