Operations Assistant

About the role

We are a fast-growing deep-tech startup seeking a highly organized, proactive Operations Assistant to support day-to-day business operations. This role is ideal for someone who enjoys creating order, managing administrative processes, and helping leadership stay focused on strategic priorities. You will work directly with the founder to manage operational workflows, coordinate onboarding activities, maintain documentation, and ensure important tasks are completed efficiently and professionally.

Responsibilities

• Manage and organize company documents, folders, and operational records
• Maintain and administer systems including Microsoft Office, SharePoint, and Gusto
• Monitor and manage operational inboxes and workflows
• Take ownership of routine operational requests and administrative tasks
• Coordinate employee onboarding and offboarding processes
• Follow up with new hires and internal stakeholders to collect required information and
• documentation
• Manage various company portals and administrative systems
• Prioritize and route incoming requests appropriately
• Track outstanding actions and ensure timely completion
• Support process improvements and operational efficiencies where appropriate

Requirements

• ● Previous experience in an Operations Assistant, Executive Assistant, Administrative
• Assistant, or Operations Coordinator role
• ● Strong proficiency with Microsoft Office Suite
• ● Experience using SharePoint
• ● Experience using Gusto or similar HR/payroll platforms
• ● Excellent written English communication skills
• ● Strong organizational and time management abilities
• ● High attention to detail
• ● Ability to work independently with minimal supervision
• ● Comfortable handling multiple priorities simultaneously
• ● Professional, polite, and service-oriented approach

Your Match

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Company Intel

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