Senior Accounts Payable Specialist

About the role

We are currently seeking an Accounts Payable Senior to join our Finance team. This is a hybrid role that requires a combination of remote work and in-office presence. Our Finance team is hyper-focused on becoming one of the highest performing teams in the world. That means we work hard, hold a high bar, and dedicate ourselves to making sure #TeamMoney thrives as we scale. You will be joining a high-performing and hard-working team that also values having fun at work. We strive to meet our deadlines, but as with all accountants, we value balance too. This role will be an important part of supporting our Accounts Payable operations as we continue to grow.

Responsibilities

• Core Responsibilities:
• PO Workflow & AP Run Oversight
• Support the end-to-end Purchase Order workflow, ensuring invoices are matched appropriately, approvals are in place, and coding is accurate.
• Review invoices for completeness, accuracy, and compliance with company policies and approval requirements.
• Help coordinate and support weekly AP payment runs, including validation, exception follow-up, and payment file preparation.
• Ensure invoices, reimbursements, and payment requests are processed accurately and on time.
• AP Operations Support
• Serve as a senior point of contact for escalated AP issues, vendor inquiries, and internal stakeholder questions.
• Support day-to-day AP operations, helping to ensure service levels, accuracy, and responsiveness are maintained.
• Provide guidance and informal support to junior team members on AP processes, issue resolution, and best practices.
• Help identify gaps, recurring issues, or process breakdowns and raise recommendations for improvement.
• System & Process Improvement
• Support AP operations in Coupa and NetSuite, helping ensure transactions are processed correctly and system workflows are followed.
• Assist with testing system changes, process updates, and enhancements related to AP workflows.
• Help drive automation, standardization, and process improvement initiatives to improve efficiency, accuracy, and scalability.
• Maintain strong data integrity across AP records, transactions, and supporting documentation.
• Vendor Management
• Support vendor onboarding activities by reviewing documentation, validating required information, and ensuring proper approval routing.
• Maintain vendor master data and help identify duplicate or inaccurate records.
• Partner with internal teams and vendors to resolve discrepancies, update records, and ensure smooth payment processing.
• Help ensure vendor files are maintained in accordance with internal controls and audit requirements..
• Controls, Compliance & Documentation
• Follow and uphold AP policies, procedures, and internal controls to support compliance and reduce risk.
• Assist in monitoring for issues related to invoice processing, vendor setup, reimbursements, and payments.
• Maintain accurate and organized AP documentation, including procedures, support files, and audit evidence.
• Support internal and external audit requests by gathering documentation and responding to inquiries in a timely manner.
• Month-End Close & Reporting
• Support month-end close activities related to Accounts Payable, including accruals, reconciliations, and AP aging reviews.
• Partner with Accounting and FP&A to ensure AP information is complete and accurate for reporting purposes.
• Help analyze AP trends, issues, and metrics to identify opportunities for better controls and improved efficiency.
• What you may have:
• Bachelor's degree in Finance, Accounting, or a related field.
• 4+ years of progressive Accounts Payable experience.
• Fluent in English
• Hands-on experience with Coupa and NetSuite .
• Strong understanding of procure-to-pay (P2P) processes, invoice lifecycle, and internal controls.
• Strong attention to detail and commitment to accuracy.
• Self-motivated, organized, and able to manage competing priorities in a deadline-driven environment.
• Clear, concise, and professional communication skills, with the ability to work effectively across teams.
• Bonus points if you have:
• Experience supporting AP processes in a high-growth or rapidly scaling environment.
• Familiarity with SOX contr

Benefits

Additional Information

Clio is the global leader in legal AI technology, empowering legal professionals and law firms of every size to work smarter, faster, and more securely. We are transforming the legal experience for all by bettering the lives of legal professionals while increasing access to justice .

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