Estate Assistant

About the role

We are seeking a reliable, detail-oriented Estate Assistant to support daily property, administrative, and hospitality operations. This role is ideal for someone who is self-motivated, has strong organizational skills, and the ability to anticipate needs in a dynamic environment. Discretion, adaptability, and a proactive approach are essential to success.

Responsibilities

• Support the Estate Manager with scheduling, task coordination, and property oversight.
• Run errands, manage sourcing and purchasing, and handle local deliveries.
• Conduct regular property walkthroughs to ensure exceptional presentation standards.
• Assist with guest reception and hospitality needs, maintaining a polished and professional experience.
• Contribute to event planning and on-site event support-including preparation, set-up, active event assistance, and breakdown.
• Provide organizational support and light housekeeping to keep all spaces in ready condition.
• Coordinate with vendors and service providers for maintenance, landscaping, and supply needs.
• Maintain inventories for food, beverages, supplies, emergency kits, and other essentials.
• Manage app-based inventory systems and perform periodic audits.
• Assist with basic IT troubleshooting (Wi-Fi, A/V, connectivity) in coordination with vendors.
• Handle mail, package deliveries, and special-order items.
• Safeguard and uphold strict privacy standards.
• Respond to operational requests promptly, professionally, and with a solutions-oriented mindset.
• Provide backup support to estate cleaner, culinary, or estate teams as needed.

Requirements

• Willingness to sign a non-disclosure agreement.
• High school diploma required; college degree preferred.
• Experience in hospitality or private estates strongly preferred.
• Exceptional attention to detail, organization, and follow-through.
• Ability to adapt quickly, reprioritize, and navigate uncertainty with calm professionalism.
• Strong verbal and written communication skills.
• Service-first, guest-focused demeanor with a consistently professional presentation.
• Comfortable using Apple products, Microsoft Office Suite, and estate management systems.
• Valid driver's license with a clean driving record.
• Ability to work evenings, weekends, and holidays as needed.
• Commitment to discretion and confidentiality at all times.
• About Alpha Inc. (Posting Partner for This Role)
• As part of our Talent Acquisition partnership, Alpha Inc. is managing the hiring process for this Estate Assistant role on behalf of our affiliated organization.
• Requirements (Conditions of Employment)
• Employment is contingent upon the following:
• Completion of standard pre-employment screening.
• A background check conducted after a conditional offer; past issues will be reviewed on a case-by-case basis in line with Hawai'i and federal law.
• Passing a drug test (for both full-time and part-time hires), conducted under Hawai'i's statutory requirements.

Benefits

Additional Information

Estate Assistant Location: Kula, HI Position Type: Full-Time Reports To: Estate Manager Compensation: $25-$30/hour (depending on experience) FLSA Status: Non-Exempt

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