Deputy Director, HOME Compliance & Fiscal Management, Office of Development

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About the Agency: The New York City Department of Housing Preservation Development (HPD) promotes quality and affordability in the city's housing, and diversity and strength in the city's neighborhoods because every New Yorker deserves a safe, affordable place to live in a neighborhood they love. - We maintain building and resident safety and health - We create opportunities for New Yorkers through housing affordability - We engage New Yorkers to build and sustain neighborhood strength and diversity. Your Team: The Office of Development (OOD) is dedicated to the agency's efforts to create opportunities for New Yorkers through housing affordability and takes a lead in creating and preserving affordable housing as highlighted in Housing Our Neighbors: A Blueprint for Housing and Homelessness. The OOD is comprised of seven divisions that administer a range of programs, collaborating with other HPD offices as well as other city, state and federal agencies. These divisions include New Construction Finance, Special Needs Housing, Building and Land Development Services (BLDS), Homeownership Opportunities and Preservation, Preservation Finance, Compliance and Enforcement and Housing Incentives. The Executive Operations and Policy Team oversees fiscal, operational and policy functions that impact and support all seven OOD divisions, and aims to ensure information is shared across teams, hiring and staff support are coordinated with HR across divisions, development-related processes are efficient and streamlined, and the OOD's perspective is considered in agency policies. The team works alongside the Deputy Commissioner of Development, and is composed of three core functions: 1. Fiscal Management and HOME Compliance 2. Staff Support and Training 3. Strategic Operations, Policy and Analytics Your Impact and Role: Under the supervision of the Director of Fiscal Management within the OOD Executive Office, the Deputy Director of HOME Compliance & Fiscal Management will be tasked with overseeing and supporting a team responsible for core HOME funding and fiscal functions, including: - Monitoring and approving HOME setups, drawdowns, and completions in IDIS for all federally funded multifamily projects in the Office of Development based on HUD regulations and guidelines. - Supporting and supervising staff responsible for HOME setups, drawdowns, and completions for all federally funded multifamily projects in the OOD, as well as staff conducting other fiscal management functions. This includes responding to any disciplinary and timekeeping issues as needed. - Managing the encumbrance and vouchering processes for loan funds across all OOD programs, communicating key timing and process considerations to relevant OOD program staff. - Liaising between the OOD and the agency's Division of Financial Management, seeking solutions for issues that come up in collaboration with relevant teams. - Maintain Trackers of key Fiscal processes to share with OOD leadership as needed. - Supporting policy development and reviewing and approving payments for requisitions for all contracts flowing through the OOD. - Collecting revenue related to OOD programs in collaboration with OOD program staff. - Providing support and coordination on OOD capital budget planning, in collaboration with HPD Budget and OOD leadership. - Document existing and updated fiscal processes and offer training and support to OOD staff in Fiscal related processes or requirements as needed. - Develop, evaluate and update fiscal processes regularly to ensure clarity and efficiency for program staff and partners. This includes documenting requirements and processes in easy-to-understand formats, maintaining updated guides in easy-to-access locations, and sharing templates, tools with staff and partners. - Assisting supervisor and team leadership in everyday business operations and on Special projects as needed. Preferred skills: The position requires a candidate with excellent personal communication, analytical and leadership skills, and a demonstrated capacity for tracking and advancing multiple work streams at once. Candidates should have strong organizational skills and the ability to perform complex tasks with limited supervision, as well as demonstrated ability to meet deadlines and manage multiple projects in a timely manner. Candidates must be comfortable utilizing Microsoft 365, including Excel and SharePoint Online and should be comfortable employing shared drive / OneDrive capabilities in order to facilitate collaboration and coordination across teams. Significant experience in fiscal affairs, portfolio management, fiscal operations, public administration or a related area is strongly preferred. In addition to these technical skills, candidate should be able to develop and maintain strong working relationships with individual staff as well as teams across the OOD and agency, have a clear understanding of the OOD's programs and a be able to demonstrate a

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