Facilities Management Purchaser

Responsibilities

• Manages and encourages Facilities Management workplace expectations, valuing all persons and treating everyone with dignity and respect.
• Interacts in a professional manner with suppliers on a day to day basis.
• Responsible for sourcing and purchasing parts and materials for all Facilities departments at the best value to the University.
• Procures and arranges for the pickup or delivery of all parts, materials, and supplies used by Facilities departments on a daily, routine or ongoing basis.
• Procures and arranges for the pick up or delivery of parts, materials, furnishings and supplies for routine, special or emergency projects.
• Maintains accurate purchasing records. Issues P numbers and reconciles the P number log.
• Maintains records and files for effective, accurate tracking of maintenance and repairs, ensuring proper coding and monitoring of all cost and quality factors. Responsible for updating prices and materials in the Asset Planner Service Request system.
• Maintains price lists and price agreements. May write bids and specifications as needed.
• Is responsible for acquiring and keeping updated records of all SDS documents that pertain to Facilities purchases and for directing the SDS documents to the appropriate departmental personnel.
• Issues parts and materials as required. Maintains the security of parts and materials under the purchaser's control.
• Serves in a backup role for the various Facilities office staff as needed.
• May supervise a work study student in the picking-up and delivery of parts.
• If workload permits, performs other Facilities maintenance related duties as required.
• Subject to after-hours call backs.
• Performs other duties as assigned.
• OTHER REQUIREMENTS
• Accountability: Ability to accept responsibility and account for actions.
• Customer Oriented: Ability to provide a high level of customer service while following company procedures.
• Detail Oriented: Ability to pay attention to the minute details of a project or task.
• Calm & Efficient: Ability to deal with emergencies in a calm and efficient manner.
• Organized: Possessing the trait of being organized or following a systematic method for tasks.
• Communication: Ability to communicate positively and effectively with a wide variety of clients in person, by phone, or in writing.

Requirements

• Minimum
• Any combination of education and experience that provides the required knowledge, skills and abilities to perform the essential functions of the position. High school education with some college coursework preferred.
• Two years of related work experience in building construction, maintenance and custodial/housekeeping or related trades in addition to a minimum of two years' of experience in purchasing and supplying parts

Benefits

Additional Information

ABOUT WILLAMETTE UNIVERSITY: Willamette University , founded in 1842, is a nationally-renowned private university enrolling 2800 students across five colleges. Our historic campus, adjacent to the Oregon State Capitol, hosts a distinguished undergraduate liberal arts college in Salem, Oregon. Our downtown Portland campus is home to the Pacific Northwest College of Art (PNCA). We offer a wide range of professional graduate programs, including Oregon's top-ranked MBA program , the Northwest's oldest law school, as well as MA/MFA programs at PNCA and master's degrees in data science and computer science. Willamette University provides a high-value and comprehensive benefits package to eligible employees. Our Benefits Summary includes options for health, dental, life insurance, retirement, substantial paid time off, tuition and more. If you need assistance applying for a job or have any questions on recruitment at Willamette, please contact our HR Department , hr@willamette.edu or call us at 503-370-6210. POSITION SUMMARY The Facilities Department at Willamette University is responsible for the daily operations, maintenance and upkeep of approximately 1.4 million square feet of academic, residential, administrative and off campus properties situated on approximately 60 acres with all the associated utilities and infrastructure. The Facilities Management Purchaser provides centralized purchasing in support of all Facilities departments. Daily duties will primarily involve the procurement, purchasing and issuing of parts and supplies for the Facilities Maintenance team. This position also receives and distributes freight deliveries, issues and reconciles P numbers, reconciles P-Card purchase records, prices out and completes work orders. Updates and maintains all Facilities SDS and equipment warranty records. Serves as backup to Facilities office staff as required.

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