Executive Assistant

Benefits

Additional Information

Wellington based | Permanent | Full-time 4.4 weeks annual leave | Wellness allowance after 12 months Midpoint of $71,158 dependent on experience Ko tōu ake mahi - What you'll do As an Executive Assistant, you'll play a critical role in keeping things running smoothly for the Group Manager Sector Policy - balancing priorities, anticipating needs, and ensuring high-quality coordination across teams. Stakeholders, and the Group Manager. This is a fast-paced, highly visible role where your organisation, initiative, and relationship-building skills will make a real difference. You'll be trusted to manage competing demands, managing inboxes, diaries, improving processes, and help create an environment where leaders and teams can perform at their best. Manage diaries, emails, and communications, ensuring priorities are clear and time is used effectively. Prepare meeting materials, track actions, and ensure follow-ups are completed to support decision-making. Prepare reports, presentations, and correspondence while maintaining accurate records and document systems. Identify process improvements, support onboarding, and contribute to continuous improvement across the team. Act as a key point of coordination across the Ministry and with external stakeholders, supporting collaboration and delivering the work programme. Ko ngā pūkenga ōu - What you'll bring Proven ability to handle sensitive information with discretion and maintain confidentiality Highly organised, with the ability to manage competing priorities, use initiative, and meet deadlines Strong communication and relationship management skills across all levels, including senior stakeholders Comfortable working in a fast-paced environment and staying calm under pressure Previous EA/PA experience and strong MS Office skills are advantageous (but not essential) Ngā hua o tō mātou whare - What we bring Discover a world of opportunities for personal and professional growth. We're not just a workplace; we're a whanau that values your well-being and the importance of work-life balance. At Manatū Hauora, we value the authentic 'you', ensuring that every voice is heard and every perspective matters. Your wellness is our priority, with comprehensive support and resources to keep you thriving. Join us today and be part of a team dedicated to improving healthcare. We are committed to fostering an inclusive and respectful environment, welcoming applicants from diverse backgrounds. We value the unique perspectives and experiences each individual brings. Please contact us if you require any support to ensure the recruitment process is accessible. Me pēhea te tono mai - How to apply Applications close on Tuesday 16 June. This position is based in Wellington, and you must have full time permanent working rights to be in consideration for this role. View the position description here and to apply, please follow the online process at our Careers Website . Please ensure you upload a CV and covering letter with all applications. If you have any questions, email the recruitment team at recruitment@health.govt.nz .

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