Graduate Program Coordinator, Communication Studies, Moody College of Communication

Responsibilities

• Recruitment and Admissions
• Serve as first point of contact for prospective students, hosting regular information sessions and in-person visits. Ensure smooth student life-cycle transitions from prospective to applicant and from applicant to enrollee.
• Facilitate application review process each semester including application tracking, communication with applicants, and admissions committee coordination
• Collaborate with admissions partners across campus
• Represent the program at Grad Fair and other recruitment events as needed
• Advising and Student Experience
• Provide student-facing representation of the program including, but not limited to, guidance on degree requirements, registration, tuition, financial aid, graduation, and university policies and resources.
• Process student requests requiring coordination with other campus partners (Graduate Dean's office, Texas Global, Veteran and Military Affiliated Services, etc.)
• Keep students informed of the campus resources for career support, coordinating with those offices as needed
• Plan and execute student events such as orientations, end-of-semester celebrations, and graduation receptions.
• Program Administration
• Manage curriculum administration, including course inventory maintenance, catalog updates, annual handbook updates, and other required submissions.
• Assist Director of Graduate Programs with course scheduling, faculty offer letters, and preparing resources for instructors
• Maintain program documentation and accurate records on students and alumni of the program
• Coordinate with program staff on tuition bills and collection
• Maintain program websites
• Other related functions as assigned
• Required Qualifications
• Bachelor's Degree and 5 years' experience working with college students in an administrative or advising capacity
• Strong interpersonal and communication skills, both written and verbal
• Strong organizational, time-management, and problem-solving skills
• Proficiency with Microsoft Office
• Competencies: Decision Making, Critical thinking, Service Excellence
• Relevant education and experience may be substituted as appropriate.

Requirements

• Experience working with graduate student programs
• Familiarity with the University of Texas at Austin academic policies
• Prior experience with the University of Texas at Austin systems such as *DEFINE, Slate, EASI, etc.
• Salary Range
• $55,000 + depending on qualifications
• Working Conditions
• Typical Office Environment
• Flexible Work Arrangement with 1 work from home day allowed
• Required Materials
• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest
• ----
• Employment Eligibility:
• Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to inclu

Benefits

Additional Information

Job Posting Title: Graduate Program Coordinator, Communication Studies, Moody College of Communication ---- Hiring Department: Moody College of Communication ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: Purpose The Graduate Program Coordinator will provide comprehensive student-facing and administrative support for the Communication Studies Option III master's and graduate stackable certificates. This role serves as a primary point of contact for students and applicants, ensuring the effective delivery of graduate programs from admissions through graduation.

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