Post Office Manager

About the role

OfficeManager - Job Responsibilities Office Administration Oversee daily office operations and administrative functions. Maintain office supplies, equipment, and vendor contracts. Ensure proper filing and document management systems. Coordinate company meetings, events, and travel arrangements. 2. Human Resource Administration Manage employee attendance, leave records, and timesheets. Coordinate recruitment, onboarding, and offboarding processes. Prepare employment contracts and HR documentation. Liaise with payroll providers and government agencies. Monitor work pass applications, renewals, and cancellations. 3. Payroll & Employee Benefits Prepare monthly payroll and CPF submissions. Process overtime, allowances, and reimbursements. Maintain employee records and benefits administration. Ensure compliance with Singapore employment regulations. 4. Accounts & Finance Support Monitor accounts payable and accounts receivable. Prepare invoices, quotations, and payment vouchers. Follow up on overdue payments and outstanding invoices. Assist with bank reconciliation and monthly financial reports. Liaise with auditors, accountants, and tax consultants. 5. Construction Project Administration Maintain project documents, contracts, and correspondence. Coordinate submission of permits, licenses, and approvals. Track project progress reports and workers' records. Support project managers with administrative requirements. Maintain subcontractor and supplier documentation. 6. Compliance & Regulatory Matters Ensure compliance with Singapore MOM, CPF, and construction regulations. Maintain company licenses, insurance policies, and certifications. Coordinate workplace safety documentation and training records. Support audits and government inspections. 7. Procurement & Vendor Management Source and negotiate with suppliers and service providers. Monitor purchase orders and delivery schedules. Maintain supplier database and contract records. Ensure timely procurement of office and project materials. 8. Management Reporting Prepare monthly management reports. Monitor administrative and operational budgets. Provide support to Directors and senior management. Recommend process improvements for efficiency. Office Manager - Requirements Educational Qualifications Diploma or Degree in Business Administration, Human Resources, Accounting, Finance, or a related field. Relevant professional certifications in HR, Payroll, Accounting, or Office Management are an advantage. Work Experience Minimum 5 years of relevant working experience in office administration, HR, payroll, and accounts. At least 2-3 years of supervisory or management experience. Prior experience in the construction industry in Singapore is highly preferred. Technical Knowledge Good understanding of Singapore Employment Act and MOM regulations. Experience handling Work Permit, S Pass, and Employment Pass matters. Knowledge of CPF submissions, payroll processing, and IRAS requirements. Familiarity with construction-related documentation and project administration. Understanding of accounts payable, accounts receivable, bank reconciliation, and cash flow management. Software Skills Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint). Experience with accounting software such as Xero, QuickBooks, MYOB, or AutoCount. Experience with payroll software. Ability to prepare reports, spreadsheets, and management summaries. Leadership & Management Skills Strong leadership and team management abilities. Ability to supervise HR, admin, accounts, and support staff. Excellent organizational and multitasking skills. Strong problem-solving and decision-making capabilities. Communication Skills Excellent verbal and written communication skills in English. Ability to communicate effectively with clients, suppliers, subcontractors, workers, and government agencies. Strong interpersonal and stakeholder management skills. Personal Attributes Responsible, trustworthy, and detail-oriented. Able to work independently with minimal supervision. Strong time management and ability to meet deadlines. High level of integrity and confidentiality. Preferred Additional Experience Experience dealing with BCA, MOM, CPF Board, IRAS, and insurance matters. Experience in procurement and vendor management. Experience supporting project managers and construction operations. Knowledge of Workplace Safety & Health (WSH) requirements and documentation. Reporting To Managing Director / General Manager Key Performance Indicators (KPIs) Timely payroll processing. Accurate financial and HR records. Compliance with MOM and regulatory requirements. Efficient office and project administration. Timely collection of outstanding payments and document submissions.

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