Lead Office Administrator

Responsibilities

• Top-performing Executive Assistants in this role go beyond task management. They act as force multipliers-bringing order to complexity, accelerating decision-making, and enabling better business outcomes by:
• Optimiz ing time, eliminating low-value tasks, and protecting high-impact priorities (strategy, hiring, innovation).
• Prepar ing clear, actionable briefings with context and trade-offs; ensure follow-through on decisions.
• Filter ing incoming issues, resolve where possible, and escalate appropriately while tracking to completion.
• Enforc ing purpose, agendas, and preparation; capturing outcomes and ensur ing accountability for next steps.
• Build ing and maintain ing scalable workflows for planning, prioritization, communications, and travel.
• Reinforc ing priorities, managing stakeholder expectations, and handle sensitive interactions with professionalism.
• Us ing approved AI and productivity tools to streamline workflows while maintaining accuracy and confidentiality.
• Coordinat ing end-to-end candidate experience, scheduling, and executive briefings.
• Plan ning detailed, contingency-ready travel with minimal executive involvement.
• Anticipat ing workload pressures and proactively manage cadence to maintain effectiveness.
• Partner ing with EAs and cross-functional teams to standardize processes and improve executive office efficiency.

Requirements

• Must be a U.S. Citizen
• Bachelor's degree preferred or equivalent experience
• 10+ years as an Executive Assistant, including 5+ years supporting C-level executives (CEO/ELT preferred); experience in fast-paced, high-trust environments.
• This position requires working on-site at least three days per week.
• Must work with composure to ensur e the Executive Assistant team is cohesive, cooperative , trustin g and accountable for all C-level needs.
• Operates independently with strong decision-making within defined guardrails.
• Proven ability to proactively manage time, priorities, and risks before they surface.
• Demonstrated success managing complexity, driving execution, and ensuring follow-through.
• Exceptional written and verbal skills; able to produce clear, executive-ready materials.
• Trusted with highly sensitive information; maintains the highest level of integrity and professionalism.
• Past success operating in ambiguity and rapidly chang ing environments with composure and effectiveness.
• Advanced proficiency with Microsoft 365, Teams, Concur, Workday, and modern collaboration tools.
• Experience with or strong interest in leveraging AI to improve productivity while maintaining quality control.
• Understands how executive support drives broader organizational outcomes.
• #LI-MG1

Additional Information

Vantor is forging the new frontier of spatial intelligence, helping decision makers and operators navigate what's happening now and shape what's coming next. Vantor is a place for problem solvers, changemakers, and go-getters-where people are working together to help our customers see the world differently, and in doing so, be seen differently. Come be part of a mission, not just a job, where you can: Shape your own future, build the next big thing, and change the world. To be eligible for this position, you must be a U.S. Person, defined as a U.S. citizen, permanent resident, Asylee, or Refugee. Export Control/ITAR: Certain roles may be subject to U.S. export control laws, requiring U.S. person status as defined by 8 U.S.C. 1324b(a)(3). Please review the job details below. Vantor is seeking a world-class Lead Office Administrator / Senior Executive Assistant to serve as a true force multiplier for the CEO and executive leadership. This is a high-impact role for a professional who thrives in fast-paced, mission-critical environments and takes pride in enabling leaders to operate at their highest level. The ideal candidate takes pride in helping others perform at their best and thrives in a collaborative team environment. They excel at managing seamless workflows behind the scenes while delivering visible, meaningful impact. They bring structure to complex situations and create clarity in execution. If this sounds like you, this role may be a strong fit. This is not a traditional Executive Assistant position. We're looking for someone who is proactive, resourceful, and deeply aligned with business goals. In this role, you will serve as a true extension of the executives you support, ensuring priorities are clear, time is protected, and operations run smoothly.

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at maxar? Share your experience