Office Assistant

About the role

Assists with maintenance of inventory of office equipment and supplies at the extension training facility, ensuring that critical inventories are maintained. Ensures compliance with relevant procedures as written in the Company Quality Assurance Manuals. Assists with filing and updating documents, records as and when required. Assists during special events, such as annual meetings, conferences and seminars. Provides secretarial services and generally assist the instructors to ensure smooth operation of the courses. Performs general clerical duties to include, but not be limited to, copying, scanning, faxing, mailing, document creation and filing. Provides back-up functions to main training centre (Aseana) as and when required. Communicate and liaise with the building administration as and when necessary. Assists with housekeeping and maintenance tasks to maintain the extension Training Centre (La Fuerza) in clean, operational and safe conditions at all times. Education: 4-year course graduate: business/administration/travel/hospitality preferred Experience: 1- year work experience preferred but fresh grads are also welcome to apply Specific Business Knowledge: General office administration Well versed in MS Word, Excel, Power Point and general digital data management Ability to learn and operate various Company required applications including accounting, visitor management system systems, communication and collaboration tools Verbal and written Communication, collaboration with external parties and within the organization. Good coordination skills within the team and with other stakeholders - coordination with vendors, service providers. Organization and strategic time management - organized and ability to manage tasks within required time frames Proactive problem detection and solving Adaptive and flexible in a dynamic environment Discretion and confidentiality when handling sensitive organizational information About Anglo-Eastern Anglo-Eastern is a global leader in independent ship management services. The Group manages over 700 vessels under full technical management, supports around 500 additional ships under crew management, and has overseen more than 1,000 newbuildings and conversions through its newbuilding supervision and project management divisions. Headquartered in Hong Kong, Anglo-Eastern operates through a network of 30 offices across Asia, Europe, and the Americas, including wholly owned maritime training facilities. Our strength lies in our people: over 39,000 seafarers and 2,350 shore-based employees who work together to support clients across ship types while building trust, driving performance, and shaping a better maritime future. Why join Anglo-Eastern? Join a globally respected company with a strong maritime heritage of over 50 years Work in an environment anchored in integrity, trust, and long-term relationships Access continuous learning and structured career development across a truly global network Be part of a team committed to delivering excellence and shaping a better maritime future Join us today!

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