Stores Buyer

Requirements

• Experience working within large institutional government or higher education settings
• Previous purchasing, procurement, customer service, or related administrative experience is preferred
• Education:
• High School Diploma Preferred; or equivalent
• How to Apply:
• To begin the application process, click the "Apply" button.
• Please note, there is only one attachment field. You must upload all of your documents in the attachment field, either as one combined document, or separate documents.
• We are eager to learn more about how your experience may align with this position.

Benefits

Additional Information

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: University Staff Employment Type: Regular Job Profile: Procurement Assistant Job Summary: The Stores Buyer is a part the Division of Facilities Planning & Management (FP&M), Department of Physical Plant in the operational area of Stores at the University of Wisconsin-Madison. The Stores Buyer position is responsible for coordinating and managing procurement activities in support of departmental operations. This position ensures timely acquisition of goods and services while maintaining compliance with university policies, state regulations, and established procurement procedures. This role serves as a liaison between internal departments, suppliers, and stakeholders to support operational efficiency, inventory management, and strategic purchasing initiatives. The Stores Buyer exercises independent judgment in evaluating vendor options, analyzing pricing and product availability, and identifying cost effective purchasing solutions. The expected responsibilities of this role include processing purchase requests, obtaining quotes, managing supplier relationships, monitoring order status, resolving procurement issues, and maintaining accurate purchasing records. This position may also assist with contract coordination, inventory oversight, invoice reconciliation, and continuous process improvement efforts. A qualified candidate will have strong organizational skills, attention to detail, communication abilities, and knowledge of procurement systems. Ongoing/Renewable Full-Time: 100% FTE The work schedule is flexible and will be determined at the time of hire. Hours are generally scheduled Monday through Friday, typically within the hours of 6:00AM to 5:00PM. Occasional nights, weekends and holidays may be required for this position. Key Job Responsibilities: Assists purchasing agents, buyers, and procurement specialists with editing and preparation of service agreements and one-time purchasing agreements using established forms and templates Provides response to questions from internal and external stakeholders Manages requisition-to-purchase order process including dissemination to suppliers and changes resulting in changes to financial encumbrances Prepares and monitors release of and responses to all types of solicitations Creates and maintains library of purchasing-related forms and templates Enters purchase orders and supplier information into financial system of record in compliance with established standards and with appropriate segregation of duties Maintains and files records in compliance with regulatory requirements Department: Division of Facilities Planning & Management (FP&M), Physical Plant, Stores Stores serves as a resource to the Physical Plant by assisting in the process of providing excellent building services to campus and is responsible for the procurement of services and materials used by the Physical Plant Shops, Operations, and Power Plant staff for general maintenance, departmental requests, and small projects. The Physical Plant is a department within Facilities Planning and Management (FP&M) on the UW-Madison campus. The Division of Facilities Planning & Management (FP&M) is a full-spectrum service organization that builds, maintains, and operates the physical environment of UW-Madison in the university's education, research, and outreach activities.

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