HR Intern

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About Toll Group At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge - big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post - www.tollgroup.com OVERALL PURPOSE OF THE JOB The HR Intern will support the Human Resources team in recruitment, onboarding, employee administration, and HR operations activities. This role offers hands-on exposure to the full employee lifecycle in a multinational logistics environment and provides opportunities to develop practical HR and communication skills while working closely with various stakeholders across the business. PRIMARY DUTIES & RESPONSIBILITIES 1. Recruitment Support Post job advertisements on various recruitment channels, including LinkedIn, social media platforms, and other sourcing websites. Coordinate with Hiring Managers to review and update job descriptions when required . Explore and recommend new sourcing channels and recruitment methods to improve hiring effectiveness. Screen candidate applications and conduct initial phone interviews. Schedule interviews and coordinate communication between candidates and hiring teams. Contact shortlisted candidates to collect required information for offer preparation and onboarding. Support candidate experience throughout the recruitment process. 2. HR Operations & Administration Support employee data management and maintain personnel records within the HR system (Workday). Create and update employee profiles and HR documentation as required . Coordinate with IT and relevant departments to prepare system access and onboarding requirements for new employees. Support onboarding activities, including collecting employee documents and preparing employment contracts. Maintain HR files and ensure proper document organization and confidentiality. 3. Reporting & Project Support Prepare HR reports, presentations, and PowerPoint materials as requested. Support HR projects, employee engagement initiatives, and administrative activities when required . Assist in maintaining accurate HR records and generating data for reporting purposes. Perform other duties assigned by the HR team SKILLS ESSENTIAL TO THE JOB Education Final-year student or fresh graduate in Human Resources, Business Administration, Psychology, Economics, or related fields. Language Good command of English, both written and verbal. Comfortable communicating with international stakeholders and support teams. Technical Skills Proficient in Microsoft Office applications, particularly Excel, PowerPoint, and Word. Ability to learn and use HR systems and digital tools. Personal Detail-oriented and able to handle confidential information professionally. Proactive, eager to learn, and willing to take ownership of assigned tasks. Ability to work independently as well as collaboratively within a team. WORKING CONDITIONS Working days: Monday to Friday. Working hours: 8:30 AM - 5:30 PM. Hybrid working arrangement: Up to 2 work-from-home days per week. No overtime required . What moves you? At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000+ people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further. Are you excited about this role but are concerned you don't meet all the requirements? If you have similar skills and are willing to learn then we encourage you to apply anyway. We know that some people hesitate to apply for jobs unless they meet every single qualification. At Toll, we value a diverse, inclusive and authentic workplace, so if you're interested in this role but your past experience doesn't align perfectly then please talk to us - you may be just the right candidate for this or other roles we have coming up. At Toll everyone is welcome including those of all ages, ethnicities, genders and abilities. To find out more about us visit www.careers.tollgroup.com You must be entitled to work in Vietnam and be prepared to undertake pre-employment checks including a criminal history check and medical.

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