Operations Executive, Security & Building Services

Requirements

• Degree / Diploma in Real Estate, Property Management, Facilities Management, or a related field.
• Minimum 2 years of experience in real estate/property management. Experience in large commercial or retail buildings.
• Able to read and understand technical/structural drawings, e.g. as-built drawing will be an added advantage.
• Able to take on the role of CERT SIC will be an added advantage.
• Able to take on the role of Environmental Control Officer (Specified Premises) [ECO(SP)] will be an added advantage.
• Familiar with fire safety management will be an added advantage.
• Familiar with statutory requirements on building services, facility operations, maintenance and safety.
• Strong written and verbal communication skills.

Additional Information

Report to Operations Manager to oversee the Security & Building Services (SBS) operations. The incumbent is responsible for the overall management of our Grade A office building, ensuring high service quality and facilities for our tenants. Job Description Carry out any ad-hoc duties or assignments as assigned by Management. Engage and align all stakeholders with clear, results-oriented communication. Evaluate contracts' specifications to ensure cost effectiveness and competitiveness. Execute and improve Standard Operating Procedures (SOPs) and departmental Business Continuity Plan (BCP). Execute capital replacement works, asset enhancement initiatives and maintenance repair/replacement whenever assigned. Execute plans and supervise daily operations for One Raffles Place to ensure excellent standards are achieved and requirements are met according to agreed service levels. Execute safety and health measures in strict compliance with the WSH Act and all relevant regulatory requirements. Liaise with government authorities and consultants to ensure full compliance with building and statutory requirements/regulations. Supervise Outsourced Service Providers. OPEX / CAPEX Draft approval papers for OPEX/CAPEX requests. Formulate budgets for OPEX/CAPEX works and handle the annual maintenance/expenditure within approved budget. Formulate and conduct tender exercises for OPEX/CAPEX works such as replacement, upgrading or redevelopment works and manage such works according to timelines. Security and Building Services Supervision of outsourced service providers: Execute all contractual obligations and timely renewal of maintenance contracts, including housekeeping, landscaping, pest control, scenting, waste management, facade upkeeping, building defects, upgrading, etc. Monitor the work quality of outsourced service providers and ensure that a high standard of maintenance, operational efficiency and cleanliness of the buildings are achieved at the agreed service levels. Supervise outsourced service providers and monitor processes that support the core business of the organisation. Preventive maintenance and improvement work: Conduct all aspects of building inspections. Coordinate preventive maintenance for all Security & Building Services-related works. Formulate and execute Building Services emergency plans. Formulate and recommend building improvement strategies. Formulate building rectification & preventive programmes while carrying out assigned ad-hoc projects. Identify defects or irregularities and follow up on rectification works thereafter. Safety Management Act as Site Incident Controller during emergencies to carry out site safety and response actions. Evaluate internal stakeholders' workplace activities and risk assessment to ensure compliance with internal policies and external legal requirements, including MOM WSH regulations and standards or any other relevant sectorial guidelines. Formulate initiatives and programmes to eliminate fire occurrences and workplace incidents and enhance standards. Identify equipment, process and procedural changes to minimise fire and workplace hazards. Train the Company Emergency Response Team (CERT) for more effective crisis management.

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