Administrative Assistant

Responsibilities

• Managing calendar, scheduling of appointments, and last-minute updates or changes to calendar as needed, planning and coordinating Zoom or in-person meetings
• Managing communications for multiple lawyers within and outside of team including taking and conveying messages, providing reminders and following-up on open matters
• Create, edit and circulate documents, including letters, legal memos and other correspondence
• Assist in the preparation, assembly and distribution of materials for meetings (e.g., agendas, PowerPoint presentations, etc.)
• Coordinate logistics for events, arrange travel plans and prepare and submit expense reports
• Administer and file documents and maintain document database
• Manage process of sending and receiving contracts to internal clients and external parties
• Oversee and manage process for execution of agreements
• Process and ensure payment of invoices
• Provide support for legal department projects
• Perform related duties as required
• Qualifications & Skills
• Bachelor's Degree and a minimum of three years of administrative or similar experience
• Prior experience supporting lawyers and/or senior-level executives
• Excellent organization, communication, writing and multi-tasking skills
• Demonstrated time management skills including the ability to meet strict deadlines
• Strong problem solving, resourceful and innovative thinking skills
• Excellent and professional interpersonal skills; team-oriented demeanor
• Excellent computer aptitude and advanced proficiency with MS Office Suite. Experience with Adobe Acrobat, Workshare, Concur, CounselLink, DocuSign, or other similar contract, document and electronic management systems
• Ability to perform duties while maintaining the highest level of confidentiality and discretion
• Available to work overtime
• Location: NYC office; Full-Time in-office position
• Salary Range: $65,000.00 - $80,000.00 (Base Salary) + Bonus
• Top MLB Perks & Benefits
• Competitive Benefits Package
• Company 401K Contribution
• Paid Time Off and Holidays
• Paid Parental Leave
• Access to Free Tickets to Baseball Games & MLB.TV
• Discounts at MLB Store | MLBShop.com
• Employee Assistance Programs (EAP)
• Onsite/Online Training & Development Programs
• Tuition Reimbursement
• Disability Benefits (short term and long term)
• Life and Accidental Death Insurance
• Pet Insurance
• Why MLB?
• California Residents: Please see our California Recruitment Privacy Policy for more details.
• Colorado Residents: Colorado based applicants may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
• Applicants requiring a reasonable accommodation for any part of the application and hiring process, please email us at accommodations@mlb.com . Requests received for non-disability related issues, such as following up on an application, will not receive a response.
• Are you ready to Step Up to the Plate? Apply below!

Benefits

Additional Information

Seeking a Legal Department Administrative Assistant for the Business & Technology group reporting to the SVP, Head Counsel, Business & Technology to manage and execute administrative, project and senior-level support while exercising a high level of professionalism, discretion, attention to detail and responsiveness in a fast-paced environment.

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Company Intel

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