Executive Assistant to President
External
Privategsw · San Francisco, CAPrepare for this interview
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About the role
Golden State Group is looking for a dedicated and creative professional to provide high-level executive support to the President. In this role, you will be a key member of the organization, coordinating complex travel and calendar management, coordinating communications, and organizing projects and events. Given its visibility and cross-functional exposure, this position is ideal for a proactive, high-performing professional who thrives in a fast-paced, high-growth environment. The ideal candidate is resourceful, detail-oriented, and anticipates needs before they arise and has exceptional judgment, discretion, and the ability to remain calm under pressure are critical to success. Come share your expertise while learning more about this growing sports and entertainment organization that values your initiative and dedication! This is a full-time position based onsite in San Francisco, CA.
Responsibilities
- Proactively manage scheduling, anticipating conflicts before they arise and making judgment calls with minimal guidance
- Coordinate a high volume of internal and external meetings including staff meetings, quarterly board meetings, cross-functional reviews, virtual meetings, off-site events, and one-on-ones
- Assist with food orders, meeting logistics, agenda support, and note taking
- Meeting Preparation
- Provide agendas, event briefing materials, and appropriate documents in a timely manner ahead of meetings
- Apply discipline and rigor around meetings by ensuring agendas and clarifying context and purpose with senior leaders you support as well as participants
- Travel And Logistics Management
- Manage travel arrangements (flight, hotel, car) for domestic and international business travel including events, meetings and offsites
- Coordinate comprehensive logistics including ground transportation, visa requirements, and detailed itineraries
- Financial Administration
- Manage expense reporting duties, including submitting expense reports and receipts in a timely manner
- Process vendor invoices and coordinate with finance on event-related budget tracking
- Special Projects
- Assist with special projects as needed including but not limited to: team member engagement programs and leadership offsite planning
- Required Skills and Experience
- Bachelor's degree or equivalent experience
- 6+ years of experience as an Executive Assistant providing administrative support to SVP or C-level executives
- High integrity and ability to maintain confidentiality of all work product and sensitive information
- Proficient with Microsoft Office Suite and Google Suite
- Familiarity with AI and productivity tools such as Google Gemini, Asana, and Slack
- Excellent interpersonal skills and business acumen; ability to communicate with employees at all levels within the organization
- Operates with flexibility, responsiveness, ownership, and strong judgment
- Strong attention to detail and proofreading ability
- Ability to juggle and prioritize simultaneous tasks within a dynamic environment
- Ability to anticipate needs and take initiative; provide creative solutions with minimal direction
- Strong interpersonal skills, written and verbal communication and problem-solving skills
Benefits
Additional Information
** All internal candidates must apply by 5:00pm on Monday, June 22, 2026. **
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