Senior Administrative Liaison

Responsibilities

• Personnel/Recruitment's Portfolio
• Responsible for coordinating the majority of recruitment activities of assigned Job Openings (JO) and other personnel-related activities. This includes:
• Updating and monitoring workflow in SmartRecruiters
• Addressing and maintaining constant communications with interview teams, reviewing applicants resumes, vetting applicants civil service qualifications, and scheduling interviews.
• Drafting Hiring Packets for the DAO review and the Deputy Commissioner approval.
• Maintain tracking logs (Recruitment, Vacancies, PARs, etc.).
• Support job fairs and hiring pools by preparing forms, escorting candidates, and submitting completed hiring packets.
• Maintain electronic personnel files.
• Train and assist supervisors in the use of ePerformance (DCAS's Performance Evaluation and Goals and Objective tracking system) and in the use of SmartRecruiters, the Enterprise-grade AI hiring platform designed for HR and recruiting talent.
• Prepare and track Employee Status Change Forms (ESCF) using the ESCF Tracker.
• Staff Development's Portfolio
• Identify and prioritize staff training needs (e.g., OSHA, Confined Spaces, Excavation, ACI, EEO).
• Collaborate with HRSD's Senior Training Coordinators to monitor field/safety training compliance and maintenance.
• Review, obtain approval, and submit training applications (Non-Computer Training Course Application (NCTCA), DCAS CTC Application, Computer Training Course Application (CTCA), etc.) for accuracy and prompt processing.
• Submit finalized training rosters and identification documents.
• Promote professional development opportunities and maintain training logs.
• Additional Duties
• Coordinate administrative functions in the DAO's absence, such as employee relocation, workstation assignments, and drafting correspondence.
• All applicants, including City Employees:
• Please go to NYC Government Jobs | Explore Careers | City of New York, go to Search for Open Jobs, and type in the Job ID # listed above. Submit job application as prompted. Do not apply via Employee Self-Service (ESS), e-mail, mail, or fax your resume to DDC directly.
• COMMUNITY COORDINATOR - 56058
• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Benefits

Additional Information

Hours: Full-Time - 35 Hours Work Location: 30-30 Thomson Avenue, LIC, NY 11101 The NYC Department of Design and Construction, Division of Infrastructure, is seeking a Senior Administrative Liaison to join the Office of Administrative Services. Under the supervision of the Division Administrative Officer (DAO), this role will be responsible for the Personnel/Recruitment's Portfolio for the Division's Construction Management Unit and will serve as the Division's Staff Development Liaison.

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