Financial Specialist - Special Projects and Major Grants WFP & UNOCHA

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With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children's life stories! Employee Contract Type: Local - Fixed Term Employee (Fixed Term) Job Description: Funding Requirements, Forecasting & Budgeting Lead the process for budgeting of budget revisions on need basis for WFP and UNOCHA portfolio in North Kivu, South Kivu and Ituri provinces, working closely with program and finance teams to update budgets based on reasonable assumptions, forecasts, and strategic priorities. Collaborate with the Senior Analyst to ensure all forecasts and budget revisions are submitted on time and meet quality standards. Provide monthly and quarterly forecast for funding needs for the projects managed and track usage. Ensure timely disbursement of funds to partners/key implementing stakeholders Ensure accurate budgets (LoA) and FY are uploaded in the WVDRC financial system (SUN) in a timely manner Reporting & Partner Coordination Prepare and maintain reporting templates, ensuring they meet donor and organizational standards. Ensure accurate transaction coding to facilitate accurate reporting Conduct monthly reconciliations between grant spending against project performance (distributions) to measure spending levels against realized income and advise Senior Analyst, FAM and the project teams accordingly. Conduct regular reconciliation of accounts 325 and 180 to ensure accurate balances are reported and year end entries are accurate for the WFP country portfolio Conduct quarterly partner financial spot check for assigned projects. Liaise with partners to ensure timely submission of financial reports for review and consolidation Ensure the partners advance accounts relating to projects supported are regularly reconciled and balances are accurate. Ensure reporting issues raised by DMT/SO and/or donor are resolved in a timely manner. PBAS Commitment & Credit SA Coordination Conduct regular reconciliation of accounts 325 and 180 to ensure accurate balances are reported and year end entries are accurate for the WFP country portfolio Coordinate the process for credit SAs to SOs, ensuring that PBAS (Planning, Budgeting and Accountability System) commitments are accurately reflected and communicated. Liaise with SOs and internal teams to resolve any issues related to credit SAs and PBAS commitments, ensuring compliance with donor and organizational requirements. Track and document all PBAS commitments and credit SA transactions for audit and reporting purposes. Conduct regular reconciliation of accounts 325 and 180 to ensure accurate balances are reported and year end entries are accurate for the WFP country portfolio Data Management, Compliance & Stakeholder Engagement Ensure all financial data related to assigned projects are accurately recorded, maintained, and archived for audit and compliance purposes. Monitor compliance with donor and organizational policies, identifying and addressing any gaps in financial management or reporting. Ensure project staff finance requests/issues are facilitated including follow up on payments and advance issues and retirements. Conduct regular reconciliation of accounts 325 and 180 to ensure accurate balances are reported and year end entries are accurate for the WFP country portfolio Keep track of financial commitments such as accruals, purchase orders or works against projects assigned to avoid overspending or under reporting project spending. Conduct review of data, payment documents, monthly bank reconciliation's, procurement requests and travel requisitions for assigned projects. Engage with internal and external stakeholders, including program teams, partners, and SOs, to facilitate effective communication and collaboration. Support the Senior Analyst in preparing for audits, donor reviews, and management meetings by providing relevant financial data and analysis. Enforce BPS compliance through regular reviews. Required Knowledge, Qualifications, Professional Experience, training, license, registration, and certification: First degree in Accounting or Finance. A professional qualification such as ACCA or CIMA will be an advantage. Minimum of 3 years relevant experience in a grant management role in NGO environment. Experience in WFP and UNOCHA projects management is an added advantage. In-depth working knowledge of accounting software packages, especially Sun Systems, Vision XL and Vision Executive. Excellent computer literacy skills, especially in MS Excel. In-depth working knowledge of Generally Accepted Accounting Principles (GAAP) and the WVI FPP. In-depth working knowledge of grant accounting. Knowledge of how to prepare, review, and present financial statements and

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