Executive Assistant
External
St-labs · Nyc, NY$110K–$130K/yrFull-timeOn-site1mo ago
Leadership
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About the role
We're looking for a proactive, detail-obsessed Executive Assistant to support our Founder - managing the calendar, coordinating travel, arranging dinners and off sites.
Responsibilities
- Calendar & Schedule Management
- Own and manage the Founder's calendar end-to-end - scheduling, rescheduling, and protecting time with precision
- Coordinate across time zones with internal team members, investors, partners, and board members
- Anticipate conflicts, flag issues proactively, and resolve gaps without needing to be asked
- Travel Planning & Logistics
- Book all domestic and international travel - flights, hotels, ground transportation, and dining reservations
- Build detailed, day-by-day itineraries that account for time zones, preferences, and contingencies
- Handle last-minute changes calmly and quickly, keeping the Founder updated throughout
- Dinners, Events & Hospitality
- Arrange team dinners, offsites, and executive meetings - from venue research to day-of logistics
- Coordinate catering, seating, and guest communications for in-office events
- Act as a gracious representative of STLabs when interfacing with external guests and vendors
- Ad Hoc & Special Projects
- Take on a range of ad hoc requests from the Founder and Chief of Staff as priorities shift
- Research venues, vendors, gifts, and other needs - and come back with a clear recommendation
Requirements
- 5-10 years of experience as an Executive Assistant, ideally supporting a founder or C-suite executive
- Exceptional organizational skills - you track follow-ups, run lists, and nothing falls through the cracks
- Strong written and verbal communication; you represent leadership professionally in every interaction
- Tech-savvy: fluent in Google Workspace (Calendar, Gmail, Drive), Slack, and quick to pick up new tools
- Experience booking complex, multi-leg international travel itineraries
- Discretion and sound judgment when handling sensitive or confidential information
Benefits
Work directly with Chief of Staff at an early-stage, high-growth AI startupCompetitive salary + equityFull health, dental, and vision benefitsWork from our Flatiron District, Manhattan office alongside the founding team in a focused, collaborative environment. We're in-office five days a week, moving quickly and building together-with easy access to public transportation.Health insuranceDental insuranceVision insuranceEquity / stock options
Additional Information
Standard Template Labs is a AI-native startup reimagining the future of IT Service and Configuration Management. Backed by leading investors, we're leveraging AI, graph-based architecture, and exceptional design to transform how enterprises manage and engage with their technology ecosystems.
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