Program Associate

About the role

The Program Associate ensures the accurate, timely, and compliant execution of program operations supporting government contracts. This role drives program management activities by coordinating tasks, tracking deliverables, and maintaining high-quality documentation to support performance and decision making. Serving as a key liaison across corporate teams, program staff, and government stakeholders, the specialist ensures alignment with deadlines, requirements, and reporting expectations. Success in this role requires strong attention to detail, organization, and the ability to manage multiple priorities in a fast-paced environment. This position is required to report onsite to an Axle corporate office in Rockville, MD or Frederick, MD 5 days/week.

Responsibilities

• Serve as a primary point of contact for program staff and employees .
• Coordinate project activities to align with deliverables , timelines, and contract requirement s.
• T rack action items, support reporting, and assist leadership with program execution
• Develop, maintain, and update accurate and timely program documentation, technical documentation, and Standard Operating Procedures (SOPs).
• Act as a liaison with HR on , onboarding, benefits and personnel-related matters.
• Conduct new employee orientations and support onboarding activities.
• Coordinate annual performance review processes, including scheduling, tracking, and documentation.
• Review, approve, and track accurate employee timesheets.
• Coordinate employee travel and training requests, ensuring compliance with policies and procedures.

Requirements

• 2-5 years of experience in project management, administration, and employee relations.
• Exceptional attention to detail with the ability to manage multiple priorities in a fast-paced environment.
• Demonstrated ability to interface professionally with government clients, managers, and staff at all levels.
• Proactive, self-motivated, and able to anticipate program and business unit needs.
• Excellent interpersonal, oral, and written communication skills.
• Strong organizational and multitasking capabilities.
• Familiarity with or exposure to artificial intelligence (AI) tools and data-driven technologies is a plus
• Interest in leveraging AI-enabled tools to improve workflows and program efficiency
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Prior experience supporting government contracts is preferred but not required.
• Bachelor's degree in Business Administration or a related field required.
• PMP preferred
• Accessibility: If you need an accommodation as part of the employment process, please contact careers@axleinfo.com
• This role has a market-competitive salary with an anticipated base compensation range listed below. Actual salaries will vary depending on a candidate's experience, qualifications, skills, and location.
• Salary Range
• $60,000 - $80,000 USD

Benefits

Additional Information

(ID: 2026-2034) Axle Informatics is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations around the globe. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with premier research organizations and facilities including multiple institutes at the National Institutes of Health (NIH) and other public and private organizations. Benefits We Offer: 100% Medical, Dental & Vision Coverage for Employees Educational Benefits for Career Growth Paid Time Off (Including Holidays) Employee Referral Bonus 401K Matching Flexible Spending Accounts: Healthcare (FSA) Parking Reimbursement Account (PRK) Dependent Care Assistant Program (DCAP) Transportation Reimbursement Account (TRN)

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