Property Administrator

Responsibilities

• Answer and manage incoming calls, assist tenants, respond to inquiries, and route messages appropriately.
• Assist with coordinating tenant services, move-ins/move-outs, access card requests, conference room reservations, and after-hours HVAC requests.
• Maintain tenant, vendor, and building records including Certificates of Insurance (COIs), Certificates of Occupancy (COs), contact lists, service agreements, and filing systems.
• Assist with monitoring vendors and tenants for compliance with contracts, insurance requirements, and building procedures.
• Process accounts payable, including invoice coding, updating the invoice tracking sheet, and creating billbacks to tenants.
• Assist with delinquency reporting and late notices.
• Update Energy Star monthly with utility data and assist with annual WELL Health and Energy Star submissions.
• Coordinate tenant engagement activities and property events including holiday parties, welcome lunches, food drives, blood drives, and fire warden meetings/drills.
• Conduct site walkthroughs and monitor janitorial, pest control, security, and engineering service requests.
• Maintain office, engineering, and hospitality supply inventory, including ordering coffee, snacks, and general office supplies.
• Prepare correspondence, memos, expense reports, commencement letters, and other administrative documents for the property management team.
• Complete additional assigned tasks as requested.
• Desired Competency, Experience and Skills:
• Must have a minimum high school education. Associates, B.A. or B.S. college degree preferred
• Minimum of 2 years previous commercial property management experience
• Experience with MRI, Workspace and Yardi software
• Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, commercial leases.
• Possess professional demeanor and excellent interpersonal skills.
• Have access to reliable transportation and maintain a valid driver's license.
• Computer literate and proficient on MS Word, Excel, PowerPoint,
• Excellent communication skills, both verbal and written
• Ability to work independently as well as follow direction from the APM and SPM.
• This position is 100% in-office . The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.
• About Lincoln Property Company
• All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.
• By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with Lincoln Property Company's privacy policy.

Benefits

Additional Information

We are looking for a Property Administrator to assist in directing and coordinating activities of on-site management. This person will assist in effectively implementing procedures, cost controls and policies, maintaining good tenant and client/owner relations, as well as assisting the Property Management team in maintaining day to day operations.

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