Contract Coordinator, Sr.

About the role

This is highly responsible and professional work with grants and contracts for the Public Works Department. This classification is responsible for insuring that all departmental contracts, grants, procurement and related documents are in compliance with federal, state, local and city directives and policies and procedures. Positions allocated to this classification report under the direction of a higher level manager and work under general supervision. EXAMPLES OF WORK* *This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required. ESSENTIAL JOB FUNCTIONS Reviews contracts, grants, bid documents and request for proposals, leases, agreements, and terms and conditions to assure clarity and protection of the City's interests. Draft Agreements and provides initial review and comments. Review, monitor and process inter-local agreements, professional agreements, construction documents, contract proposals, address contingencies, change orders, and invoice pay application payments. Coordinate the departmental procurement process in accordance with policies and procedures. Coordinates review of grant and contract documents with Contract Manager, City Attorney, Risk Management, Purchasing, Finance and Accounting. Reviews, process and monitor construction agreements, performance and insurance bonds for conformity with project contract requirements and policies. Draft, process and coordinate construction related documents Ensures compliance with contract provisions for all state, local and federal funding source agreements by customizing contracts or bids to include such provisions. Coordinates with Project Managers the administration of the Local Agency Programs (LAP) with the Florida Department of Transportation (FDOT) or similar agency to maintain certification. Conducts pre-bid conferences, tabulates bids, presides at bid openings and solicits written quotations. Maintains an on-going library of approved current version contract templates and related forms for departmental use Resolves problems with procurement of goods and services. Examines performance requirements, delivery schedules, and estimates of costs of material, equipment, and production to ensure completeness and accuracy. Prepares bids, process specifications, test and progress reports, and other exhibits that may be required. Reviews bids from other firms for conformity to contract requirements and determines acceptable bids. Performs the duties listed as well as those assigned, with professionalism and sense of urgency. Attends work on a continuous and regular basis. NON-ESSENTIAL JOB FUNCTIONS Coordinates and prepares contract agenda items for the City Commission according to prescribed procedures and deadlines. Performs other related duties as assigned .

Requirements

• To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Below are the required education, experience, knowledge, skills and abilities to perform the essential functions.
• EDUCATION AND EXPERIENCE

Benefits

Additional Information

If you are an Internal City Employee, Retiree or Dependent/Survivor of a City Employee please apply internally via Career Icon in your Workday account. Make a difference in the community you live in! As a Community Builder-an employee with the City of Gainesville- you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it's a chance to contribute to community success and to help enhance the Gainesville way of life. Department: GG_Public Works: Public Works Administrative Services Salary Range Minimum: $52,000.00 Salary Range Maximum: $84,052.14 Closing Date: 07/20/2026 Job Details: This is highly responsible and professional work with grants and contracts for the Public Works Department. This classification is responsible for insuring that all departmental contracts, grants, procurement and related documents are in compliance with federal, state, local and city directives and policies and procedures. Positions allocated to this classification report under the direction of a higher level manager and work under general supervision. **May establish an eligibility list** Job Description:

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