Sports Facilities Event Coordinator
External
Bsu · Ball State UniversityFull-timeOn-siteToday
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Requirements
- Bachelor's degree from an accredited institution in sports management, management, or related field or an equivalent combination of education, credentials, certification and experience.
- Ability to work flexible hours, including evenings, weekends, and holidays.
- Over one year of special events coordination, sports management, or related experience; must possess and maintain a valid driver's license and be insurable under the university's auto fleet policy; personal computer and software proficiency.
- Master's degree from an accredited institution n recreation administration, sport administration, or related field.
- Proficiency with scheduling/event management software.
- Additional years of professional experience in college or university event management.
- How to apply:
- Must have a valid driver's license.
- For inquiries, please contact:
- Interim Director of Sports Facilities for Indoor Events, Maintenance, and Safety at ajarison@bsu.edu
- Supporting Documents Upload Instructions:
- Please follow upload instructions to attach all of the required supporting documents listed below.
- Required Document:
- Resume. Important: Do not use the Autofill feature when uploading your resume.
- Optional Document (Recommended for Best Consideration):
- Cover Letter detailing your qualifications for the position.
Benefits
$43,888.00Department:Sports Facilities Management_A (Anna ArisonAbout this opportunity:Ball State University is seeking a customer-service-oriented, detail-oriented, and highly motivated individual to join our team. The ideal candidate will possess strong problem-solving skills and a proactive approach to operational challenges.What you'll do and what you'll bring:Position Function:Event Planning & CoordinationCoordinate scheduling and execution of athletic competitions, student organizations, club sports, camps, and special events.Provide direct on-site management for all facility-related events.Supervise all event operations, coordinate staffing and associated duties.Collaborate with Ball State Athletics, Campus Recreation, student organizations, and Burris to align event logistics.Manage the communication process between University Academic Departments, Athletic, Recreation Services, and Conference Services in relation to events; coordinate event management and communication process between Sports Facilities Shared space.Develop detailed event timelines, staffing plans, and operational checklists.Coordinate catering services, room requirements, and set up for a variety of social functions, including dinners, luncheons, meetings, seminars, student organizations, and internal departments.Facility OperationsPrepare and oversee the setup of university facilities, including courts, fields, locker rooms, and spectator areas for events.Ensure compliance with university policies and safety standards.Monitor facility usage and resolve scheduling conflicts using facility management systems.Hire, train, and supervise temporary event staff, student leads, and student employees.Client & Campus RelationsServe as the primary contact for internal departments, student organizations, Burris, and Athletics.Provide excellent customer service to coaches, athletes, staff, and visitors.Coordinate with vendors, officials, and campus partners (e.g., dining, public safety, IT).Event ExecutionSupervise on-site operations during events to ensure smooth execution.Troubleshoot issues quickly, including weather changes, equipment needs, or staffing gaps.Manage event staff, including student employees.Administrative & Compliance DutiesMaintain accurate schedules and event documentation.Complete post-event evaluations and reports for continuous improvement.Process daily payroll, attendance records, and keep personnel files up to date for event staff employees.Creating billing for events for Athletics, student organizations, and internal departments.Provide customer services for events.Perform other related duties as assigned.Health insuranceDental insurancePaid time offFlexible scheduleParental leave
Additional Information
Position Title: Sports Facilities Event Coordinator
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