Practice Assistant / Legal Secretary

About the role

We are seeking an experienced and adaptable Practice Assistant / Legal Secretary to support Partner Indraneil Ghosh and Special Counsel, Esther Yee in our Singapore office. This is an excellent opportunity to join a high-performing, collaborative team within a top tier law firm. This is a varied role where you will provide high-quality support to eight fee earners across different levels, while contributing to the smooth operation of a close-knit office. You will work alongside a team of three Practice Assistants in a highly collaborative and supportive team environment.

Responsibilities

• Proactive and efficient diary and calendar management
• Coordinating travel arrangements and itineraries
• Preparing engagement letters and assisting with minor document processing
• Opening files, assisting with billing and general matter management
• Liaising confidently with internal stakeholders
• Supporting client events
• Participating in a rotating reception roster (1-2 days per week), including meeting coordination, greeting visitors, and managing calls
• Providing team support and holiday cover for other Practice Assistants as required
• About You
• You are a collaborative, adaptable and positive team player who enjoys working in a dynamic, people-focused environment.
• We are looking for:
• Solid experience as a Practice Assistant/Legal Secretary within a law firm environment
• Experience supporting multiple lawyers at varying levels
• Strong organisational skills and a proactive approach to managing competing priorities
• Experience with billing, file opening and matter administration
• A flexible, "can-do" attitude and willingness to step in and support others
• Ability to build strong relationships
• Business Mandarin language skills would be highly regarded
• Who are we?
• Why work with us?
• Together we learn. Together we master. Together we lead.
• Next Steps
• Please click 'Apply Now' to apply online with your cover letter summarising why you're applying and your resume to support your experience.
• If you have any questions or need any further information, please don't hesitate to reach out to Sophie Larrett at sophie.larrett@mallesons.com .
• If you are not a Singaporean Citizen or permanent resident, you must hold all visas and other approvals necessary for you to work for the firm in Singapore.
• Diversity and Inclusion
• If you are unsure if you meet all criteria for this role, but have a passion for delivering high quality work, developing your skills and realising your full potential, then we encourage you to apply and have a further conversation about how you could fit at Mallesons.
• We have a range of inclusive hiring practices - if you would like to seek workplace adjustments to complete your application please contact the Recruitment contact for this role or email careers@mallesons.com .

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