Office Coordinator

About the role

Authentic Brands Group (Authentic) is a leading sports, media, entertainment and lifestyle platform. As the owner of some of the most iconic and beloved intellectual property in the world, Authentic acquires and invests in brands to create long-term value for all of its stakeholders. A digital-first, asset-light platform, Authentic sits at the intersection of culture, commerce and technology. It brings brands to life and cultivates fandom through powerful storytelling, premium content and unforgettable live experiences. Together with nearly 2,000 best-in-class licensing partners across 150 countries and an expansive distribution network, Authentic's brands drive more than $38 billion in annual systemwide retail sales worldwide. Why Authentic You'll be able to access the resources and scale, while leveraging innovative technology and nimble environment. What we're saying is, this isn't your average day job. If you're hungry to drive ideas into action and own your career, let's chat. Our team is rapidly innovating to evolve and define the future of our brands. With the help of some of the brightest minds in retail, marketing, licensing, legal and more, we are building the intersection of digital and experiential marketing to help achieve that mission. We reimagine, evolve and transform brands! At Authentic, we foster an inclusive workplace where diversity of thought and expertise drive competitive advantage. Our global teams are built by go-getters who contribute unique perspectives and push the boundaries of creativity and innovation. Headquartered in New York City, Authentic has offices in major metropolitan cities including Los Angeles and Miami, as well as Toronto, Mexico City, London, and Shanghai.

Responsibilities

• What you'll be working on
• Assisting the Office Manager to ensure the move to a new office space in central Shanghai runs smoothly and seamlessly.
• Provide warm receptionist to internal and external visitors, manage incoming calls, emails and mails.
• Oversee the day-to-day activities of the office as the main point of contact for first level queries from staff regarding office administration ensuring colleagues have the resources and a comfortable environment to do their best work.
• Provide direct administrative supports as needed, including scheduling appointments, meetings, and events, booking travel, maintaining filing system, mailing and shipping packages, and employee lists.
• Assist in the oversight and maintenance of office equipment for uninterrupted function, identify and fulfill office supply needs ensuring supplies are constantly restocked, track the inventory, maintain and manage vendors.
• Assist the Office Manager with the office budget and coordinate with finance to ensure timely payment to vendors.
• Provide direct maintenance support, collaborating with external vendors for larger scale office maintenance needs.
• Support with operations safety management and policies and procedures.
• Assist the Office Manager with the coordination of internal and external resources and cultivate relationships with vendors.
• Provide executive and administrative support and coordination as needed including managing calendars.
• Working with cleaning service team to maintain office clean, tidy and fully stocked at all times, checking the office several times during the day to ensure this is maintained to a high standard.
• Provide support for internal events and meetings as necessary.
• Provide support to PR and VM functions as required (e.g. Logistic and samples management, events supporting)

Requirements

• 1+ years of Office Coordinator experience.
• Experience in DIY is preferred.
• Ability to operate effectively & efficiently in a fast-paced environment.
• Must exhibit excellent attention to detail and good organizational skills.
• Must be energetic, highly motivated and able to multi-task.
• A self-starter who provides white glove customer service.
• Must be an adaptable problem-solver with the curiosity to learn.
• Excellent written, interpersonal and communication skills.
• Oral and written English skills preferred.
• Advanced computer skills and experience using email tools and online platforms (Dropbox, Teams).
• Proficiency in Microsoft Office, with aptitude to learn new software and sys

Benefits

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