Business Communications & Executive Administrator
External
Pooky · Gl43hx£38K/yrFull-timeOn-siteToday
DocumentationLeadership
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Benefits
Health Cash PlanSalary Sacrifice SchemeRetail DiscountsBonus SchemeAre you the person who naturally brings order to complexity, keeps senior leaders one step ahead, and ensures nothing slips through the cracks? We're looking for a highly organised, commercially aware and proactive professional to become a trusted partner to our leadership team.If you're ambitious, detail-focused, highly professional and excited by the opportunity to make a real impact across an international business, we'd love to hear from you.Reporting & Data ManagementPrepare and distribute board packs and executive documentation including reports to US shareholders.Produce KPI reports and business performance updates using operational and commercial data.Analyse and interpret data to support business decision-making and reporting requirements.Ensure accuracy, consistency and confidentiality of all reporting information.Provide high-level executive and administrative support to senior leadership teams.Organise communication meetings, coordinate schedules and business activities across multiple time zones.Prepare professional reports, presentations, briefing documents and correspondence.Organise and coordinate internal and external meetings, including agendas, logistics and follow-up actions.Support critical business meetings and ensure effective communication of decisions and actions.Identify actions and ensure they are tracked through to completion.Business CommunicationsCoordinate and oversee internal business communications across the group.Ensure all communication strands, projects and actions remain on target for delivery.Support communication between UK operations and international teams in the US and India.Assist with drafting business updates, announcements and leadership communications.Events & Visitor ManagementManage quarterly all-business communications eventsCoordinate event planning, venue arrangements, facilities and supplier management.Host external visitors and clients, ensuring professional hospitality standards are maintained.Arrange meeting room facilities, catering requirements and visitor logistics.Travel & Budget CoordinationOversee domestic and international travel arrangements for senior leaders and wider teams.Coordinate flights, accommodation, transport and itineraries.Monitor travel and event budgets, ensuring cost-effective planning and expenditure control.Process expenses and maintain accurate records of expenditure.Accurate financial records relating to travel and events.Operational CoordinationWork collaboratively across departments to support operational delivery and communication.Ensure deadlines, actions and business priorities are effectively managed and delivered.Identify opportunities to improve administrative and communication processes.Maintain confidentiality and professionalism in all aspects of the role.The summary of main duties & responsibilities is not intended to be an exhaustive list of tasks performed. You may be required to undertake additional duties as are necessary to promote the smooth and efficient running of the business.Qualifications & Experience:Bachelor's degree or equivalent qualification required.Experience supporting international business operations.Experience working across multiple time zones and global teams.Knowledge of internal communications or employee engagement activitiesProject coordination or operational support experienceA bright, enquiring mind
Additional Information
Location: Barnwood, Gloucester, UK (Onsite) Hours: Part-Time, 30 hours per week (Monday to Friday) Salary: £37,500 per annum
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