Programmes Administrator

Responsibilities

• Ignite: Switzerland Programme
• Lead the end-to-end coordination of the Ignite: Switzerland programme
• Drive student recruitment, engagement, and communications
• Manage all programme logistics, including international travel arrangements
• Travel with students as a flight chaperone, supporting their journey and experience
• Duke of Edinburgh's International Award
• Provide administrative and systems support to ensure smooth programme delivery
• Support the planning of Adventurous Journeys, including transport and provider liaison
• Manage registrations, track student progress, and coordinate certifications
• Oversee financial administration, including fee collection and budget reconciliation
• EIMx & Camp Programmes
• Coordinate logistics, promotions, and student registration for regional and international programmes
• Support the delivery of exciting camp and learning adventure opportunities across the Dulwich network
• Outdoor Education & Educational Visits
• Administer all outdoor education provision, ensuring systems and documentation are accurate and up to date
• Support planning and execution of educational visits and adventure programmes
• Ensure all activities meet College policies, safeguarding standards, and regulatory requirements
• General Responsibilities
• Build strong relationships with students, parents, staff, and external providers
• Act as a key liaison across departments including Finance, Procurement, Health Centre, and Operations
• Support budgeting processes and monitor programme costs and payments
• Ensure clear, timely, and engaging communication for all programmes
• Manage queries and feedback professionally and proactively
• Contribute to the wider life of the College and champion the values of Learning Beyond the Classroom
• Person Specification
• Proven experience in administration, programme coordination, or events management
• Exceptional organisational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Strong interpersonal and communication skills
• Confident working with diverse stakeholders across an international context
• High level of IT proficiency (Microsoft Office and database systems)
• Proactive, adaptable, and solution-oriented
• Experience in education, outdoor education, or international programmes would be an advantage
• Safeguarding Statement
• PEI Registration Number: 201027137D
• Period of Registration: 09 January 2024 to 08 January 2028

Additional Information

Dulwich College (Singapore) is seeking a dynamic and highly organised Programmes Administrator to join our Learning Beyond the Classroom (LBtC) team. This is a unique opportunity to play a key role in delivering exceptional student experiences beyond the classroom, with a particular focus on the Ignite: Switzerland Programme , including student recruitment, end-to-end coordination, and the opportunity to regularly travel internationally as a flight chaperone . This role is term time and benefits from all school holidays as standard. Working across a vibrant portfolio that includes the Duke of Edinburgh's International Award , EIMx Extraordinary Learning Adventures , and outdoor education, this role is ideal for someone who thrives in a fast-paced, collaborative environment and is excited by the chance to contribute to life-changing global learning opportunities.

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