Recording Deputy Clerk Administrative Support Assistant

About the role

The Clerk and Recorder's Office administers both county and municipal functions for the City and County of Denver. The Office administers the City's elections, preserves various records, and makes them available to the public, issues marriage licenses, records land transactions, and oversees foreclosures. The Office's mission is to provide efficient, customer friendly recording and public trustee services, make records available for public inspection, and conduct elections that are accurate, secure, and convenient for voters. The City and County of Denver is committed to cultivating a culture of equity, diversity, and inclusion. This commitment is woven into our values and belief that we are strongest when we embrace and celebrate our differences. We aim to have employees who are as diverse as our residents, with different perspectives and unique ways of thinking. If you share these values and our enthusiasm for equity, we encourage you to apply to join our team.

Responsibilities

• The Denver Office of the Clerk and Recorder is seeking enthusiastic and dedicated in-person Recording Deputy Clerk Administrative Support Assistant IV. The Recording Deputy Clerk Administrative Support Assistant, duties include:
• Recording documents for constituents both in person and electronically. Please note that the vast majority of are work is now electronic and will require extensive use of the computer to complete these tasks.
• Ensure that documents are recorded and indexed with a high degree of accuracy in accordance with statutes.
• Review marriage applications with constituents, virtually and in-person, issue marriage licenses and record licenses in accordance with Colorado law and statute.
• Answer phone calls regarding services offered by the recording section and provide assistance to constituents who have questions about the process for obtaining marriage licenses or recording documents.
• Process documents for recording that are received by mail.
• Learning new processes and procedures along with completing regularly assigned training in Workday.
• Perform daily cashiering and cash handling duties including balancing an assigned cash drawer at end of day, while adhering to fiscal accountability rules, and departmental policies and procedures
• Performs other duties as assigned or requested

Requirements

• Our ideal candidate has some or all the following experience, skills, and characteristics:
• Minimum of three (3) years of full performance office support/clerical experience
• High attention to detail
• Enjoys working in a team environment and completing tasks that are repetitive in nature
• Able to communicate with clients and customers to satisfy their expectations and is committed to quality services
• Shows understanding, friendliness, courtesy, tact, empathy, cooperation, concern, and politeness to others and relates well to different people from varied backgrounds and different situations
• Comfortable in a high volume, highly detailed but fast paced environment
• Can fluently speak, write, and read in Spanish preferred
• Required Minimum Qualifications
• We realize your time is valuable, so please do not apply if you do not have at least the following required minimum qualifications:
• Education requirement: Graduation from high school or the possession of a GED, HiSET or TASC Certificate.
• Experience Requirement: Three (3) years of full performance office support/clerical work (type and level of an Administrative Support Assistant III).
• Education/Experience Equivalency: Additional appropriate education may be substituted for the minimum experience requirement.
• License/Certifications

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