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Head Start Administrative Assistant

External
Jefferson Health logoJefferson Health · Arvada
Full-timeOn-site3w ago
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About the role

Job Description The Administrative Assistant is responsible for mana ging bui lding entry and gree ting Head Start families and visitor s , answer ing phone calls , and ma naging the front des k . Prepares forms and create s /desi gns flyers for program activi ties ; complete s basic data entry . Monitors the flow of paperwork and files. Facilitate communication between staff and betwee n the p rogram and Head S t ar t families . Performs a variety of administrative tasks for the department and division. Must be bilin gual in En glish and Spanish. Jefferson County Head Start is a comprehensive, no-cost infant/toddler and preschool program serving kids who are 6 weeks to 5 years old in Jefferson County (excluding Lakewood). We provide a range of support and services for our children and families. We aim to provide equitable and inclusive services and support to the diverse community we serve. To learn more about our preschool program: https://www.jeffco.us/817/About-Us And here is a crash course video! https://www.youtube.com/watch?v=TmyDjXHHt9M SCHEDULE: The position works Monday-Friday, 7:30 AM - 4:00 PM, in-office at the Head Start Arvada location. There are no evenings or weekends required . Please note this is a year-round position.

Requirements

  • Education: High School Diploma or GED.
  • Experience: 1 year of work-related or volunteer-related experience.
  • Note an equivalent combination of education and experience is acceptable.
  • Must be bilingual in English and Spanish
  • Preferred Knowledge, Skills and Abilities:
  • More than three (3) years of customer service experience is highly preferred
  • Experience with Microsoft Office/Microsoft 365
  • Strong time management and prioritization skills
  • Detail-oriented and experience with data entry and financial tracking
  • Positive Attitude
  • Being a reliable team player who is flexible/adaptable.
  • Basic math skills.
  • Excellent customer service skills.
  • Passionate about the education of young children
  • ADDITIONAL JOB INFORMATION:
  • Must obtain physical examination and tuberculosis test at hire.
  • A valid Colorado driver's license is

Benefits

Hiring Range: $ 21.50 - $ 23.91 HourlyFull range- 20.62 - 25.78 - 30.93 USD HourlyCompensation will be determined based on education an d experience .*Bilingual Spanish proficiency is an incredible asset to this team and will be offered a pay differential of $ 3 , 120 annual ly upon completion of communication skill test.ESSENTIAL DUTIES:Sit at the front desk to greet visitors and manage secure building entry ; answer and route phone calls to the appropriate individual . Communicate program information to current and potential Head Start families . Receives mail, documents, and packages. Orders supplies and requests maintenance.Maintains positive relationships with Head Start families and staff members. Coordinates staff meetings and serves as meeting recorder. Maintains posit ive public image for department and division.Performs administrative tasks in support of the department and division, including producing reports, creating and maintaining documents, data entry, and completing projects. Ensures all provided material is accurate . Prepares supplies and materials for s taff us age.Other duties and responsibilities as assigned.Dental insuranceVision insurancePaid time offFlexible schedule

Additional Information

. Job Posting Closes at 11:59PM on: 06/02/26 Division: Head Start Division Management Level: Individual Contributor Scheduled Weekly Hours: 40 Benefit Eligibility: This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement.

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