Practice Executive - 6 months Fixed Term Contract

About the role

Primary Responsibilities Plan for and deliver high quality, accurate work whilst managing deadlines, responding to change and competing priorities of all work. Proactively manage and understand Partners and Practice Manager diaries using business knowledge to prioritise commitments. This will include organising appointments, conferences and meetings via multiple methods (videoconferencing, teleconferencing, client office software etc.), considering lead and travel times, and coordinating meeting preparation and post-meeting actions. Coordinate detailed, multi-centred travel arrangements and provide detailed itineraries. This includes consideration of short/long term accommodation, visas, off-site meeting requirements and other business commitments. Ensure relevant global travel is included in the International BD visit report. Coordinate and assist with global visits/visitors. Strong project management experience, including preparing concise project status updates and progress reports for Partners, Associate Director, and Practice Manager. Diarise, manage and coordinate lunches and dinners and other events as required, including reviewing attendee lists, dietary requirements, and managing logistics. Coordinate with venues, menu planning and ensuring costs are maintained against budget. Proactively manage all communications both in and out of the Partners and Practice Manager's office; maintaining responsibility for ensuring that matters are actioned in a timely way. Manage own email and Partners and Practice Managers' email as required, responding to or drafting responses as appropriate. Filter, evaluate and prioritise incoming communications (electronic and postal), proactively dealing with queries (including meeting invites) and raising with the Partners /Practice Manager when necessary. Produce/draft outgoing communications and documents as instructed by the Partners and Practice Manager. Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of Partners and Practice Manager objectives. Seamless management of stakeholder expectations. Take necessary steps to ensure that team members and business stakeholders are aware of the Partners/Practice Manager's and your own movements. Ensure all stakeholders receive consistent, high-quality communication and their expectations are managed. Coordinate and produce accurate compliant documents and correspondence reports and presentations. Establish and maintain effective work practices with Partners to manage projects effectively . This includes adhering to the firm's conflicts process, managing information barriers, contributing to the effective management of electronic and hard copy content and active legal project management. Assist Partners with their BD responsibilities and working closely with the BD team. This includes producing pitches, proactively updating CVs and credentials, producing International BD visit reports and updating the necessary client information databases. Help Partners and Practice Manager to build, manage and maintain strong relationships with clients and their secretaries by demonstrating diligence, professionalism and a commitment to providing them with an exceptional experience including being a key point of contact for them and the team. This includes proactively maintaining accurate client contact information and ensuring client related activities are recorded on the relevant databases (including InterAction) and keeping abreast of Partners and Practice Manager BD objectives. Maintain strong knowledge in your own practice area, key matters, business issues and 'hot topics; so that appropriate priority is given to queries and requests and issues are escalated where necessary.

Additional Information

Herbert Smith Freehills Kramer is a world-leading global law firm, where our ambition is to help you achieve your goals. Exceptional client service and the pursuit of excellence are at our core. We invest in and care about our client relationships, which is why so many are longstanding. We enjoy breaking new ground, as we have for over 170 years. As a fully integrated transatlantic and transpacific firm, we are where you need us to be. Our footprint is extensive and committed across the world's largest markets, key financial centres and major growth hubs. At our best tackling complexity and navigating change, we work alongside you on demanding litigation, exacting regulatory work and complex public and private market transactions. We are recognised as leading in these areas. We are immersed in the sectors and challenges that impact you. We are recognised as standing apart in energy, infrastructure and resources. And we're focused on areas of growth that affect every business across the world. All of this is achieved by supporting the growth of our people, who help us deliver on our ambition - which is to help you achieve yours. Herbert Smith Freehills Kramer: Your goals. Our ambition

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