Workplace Coordinator

About the role

The Workplace Coordinator will serve as the central point of contact between employees, visitors, and the office management team. The role covers day-to-day office operations, creating a pleasant and organised work environment, and handling the operational and administrative needs of the organisation. The Workplace Coordinator will be responsible for ensuring the office runs efficiently and that every employee and visitor receives a professional and welcoming experience.

Responsibilities

• Guest & Entrance Management
• Greet and welcome visitors and employees in a professional and friendly manner
• Direct visitors to the relevant departments and meeting rooms
• Maintain cleanliness and order in the reception and entrance area
• Employee Support & Focal Point
• Serve as the primary point of contact for employees on all office-related matters
• Help employees resolve day-to-day office issues, including workspace needs, facilities, and equipment
• Handle incoming and outgoing mail, packages, and deliveries
• Ensure clear and timely communication between departments and external parties
• Meeting & Office Coordination
• Manage meeting room bookings and ensure rooms are prepared for meetings
• Assist with meeting logistics: equipment setup, catering, and related arrangements
• Manage and order office supplies and food, ensuring the office is always stocked and running smoothly
• Administrative & Operational Support
• Assist with administrative tasks such as invoice uploads, inventory management, and processing supplier payments
• Report maintenance issues (broken furniture, equipment, etc.)
• Support internal events, including catering and logistics
• Parking & Security Management
• Monitor and manage office parking spaces
• Coordinate visitor access and enforce security protocols
• Key Skills & Experiences
• Proven experience in a reception, secretarial, or office coordination role
• Excellent customer service skills and ability to interact professionally with a wide range of people
• Strong written and verbal communication skills
• Strong organisational skills and ability to manage multiple tasks simultaneously
• Proficiency in office software (MS Office, email systems, etc.)
• Strong attention to detail and organisational skills
• Proactive and capable of managing multiple tasks in a fast-paced environment
• Ability to maintain confidentiality and adhere to office policies
• Additionally nice-to-have:
• Previous experience in a corporate or B2B environment
• Experience with office management systems or software
• Familiarity with office security protocols
• Benefits & Perks:
• Competitive compensation
• Career growth and learning opportunities
• Flexibility and ownership
• Collaborative and innovative culture
• Opportunity to work on impactful AI projects
• International environment and talented teams
• What's it like to work at Nebius:
• Fast moving - Bold thinking - Constant growth - Meaningful impact - Trust and real ownership - Opportunity to shape the future of AI
• Equal Opportunity Statement:
• Applicants must be authorized to work in the country in which they apply and will be required to provide proof of employment eligibility as a condition of hire.
• If you need accommodations during the application process, please let us know.

Benefits

Additional Information

About Nebius: Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure. Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI. Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D.

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