Senior Proposal Writer/ Proposal Specialist

Responsibilities

• Lead and coordinate proposals, qualifications packages, letters of interest, and interview materials for private-sector, public-sector, municipal, institutional, and contractor-led opportunities.
• Review RFP/RFQ requirements, develop compliance outlines, identify required forms and attachments, and manage proposal schedules from kickoff through submission.
• Write, edit, and tailor technical narratives, project approaches, resumes, project descriptions, firm profiles, cover letters, and service line qualifications.
• Build and format proposal packages in Adobe InDesign, ensuring documents are accurate, attractive, brand-aligned, and easy for evaluators to review.
• Work with technical leaders to gather scope, fee, staffing, project experience, differentiators, and local market insight.
• Support Florida-focused pursuits by developing familiarity with local municipalities, state agencies, institutional clients, procurement requirements, and regional competitors.
• Coordinate internal reviews with technical, legal, finance, and leadership stakeholders to produce complete, compliant, and on-time submissions.
• Provide quality control for proposal content prepared by others, including compliance checks, formatting, proofreading, and consistency review.
• Maintain and update reusable proposal content, resumes, project sheets, templates, graphics, and client/project information in Deltek Vantagepoint and shared content libraries.
• Participate in daily proposal team check-ins and help prioritize competing deadlines across multiple active pursuits.
• What Will Make You Successful
• You can quickly understand technical AEC services and translate them into persuasive, client-focused proposal language.
• You are highly organized, deadline-oriented, and able to manage multiple assignments without losing accuracy or compliance details.
• You have strong layout judgment and can produce clean, professional InDesign documents without heavy oversight.
• You are comfortable working in person with principals and project teams, asking good questions, and moving assignments forward.
• You understand that successful proposals require both responsive writing and disciplined production.
• 3 to 7 years of experience in proposal writing, proposal coordination, marketing, business development, or qualifications preparation, preferably in the architecture, engineering, construction, environmental, infrastructure, or consulting industries.
• Significant hands-on proficiency with Adobe InDesign, including document layout, master pages, paragraph/character styles, tables, image placement, and final production of polished proposal documents.
• Strong writing, editing, proofreading, organization, and deadline-management skills.
• Experience developing RFP/RFQ responses, qualifications packages, resumes, project sheets, and/or technical marketing content.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, PowerPoint, and Teams.
• Ability to work in-office four days per week in a SOCOTEC Florida office location.

Requirements

• Experience with AEC public-sector procurement, especially Florida municipalities, state agencies, universities, school districts, transportation agencies, or other institutional clients.
• Experience with Deltek Vantagepoint, Vision, or another AEC CRM/project database.
• Familiarity with Adobe Illustrator, Photoshop, Acrobat, SharePoint, or proposal automation/content management tools.
• Bachelor's d

Benefits

Additional Information

SOCOTEC is seeking a Florida-based Senior Proposal Writer / Proposal Specialist to join our national proposals team and support strategic growth across our buildings and infrastructure consulting practices. This role is ideal for a proposal professional who enjoys turning technical information into clear, persuasive, visually polished submissions and who is comfortable working directly with local technical leaders in a fast-paced AEC consulting environment. The position may be based in any SOCOTEC Florida office location, with the expectation that the selected candidate works in-office four days per week and may work remotely up to one day per week. Because this role supports highly visual qualifications packages and RFP/RFQ responses, advanced proficiency with Adobe InDesign is required. Play a visible role in growing SOCOTEC's Florida and Southeast client base across building envelope, energy, sustainability, commissioning, forensic, infrastructure, and code-related services. Partner directly with principals, project managers, and subject-matter experts to shape win themes, messaging, resumes, project sheets, and compliant proposal responses. Join a collaborative national proposals team while serving as a trusted in-office resource for Florida-based service line leaders. Use both writing and design judgment to produce professional, client-ready submissions in Adobe InDesign. Build a specialized AEC proposal career in a growing consulting platform with diverse technical services and repeat public/private-sector pursuits.

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