Project Administrator

About the role

RESPONSIBILITIES (E.g. Job Scope) : Coordinate office activities and operations to secure efficiency and compliance to company policies Ensure all communications (through letter/emails/issuing Inter-Memo) from the managements to reach out to the staff/working parties and filed and recorded without any delay Manage agendas/travel arrangements/appointments etc. for Japanese expatriates at site. Create and update records and databases (eSystem) with Admin and HR related record Track stocks of office supplies and place orders when necessary by preparing PR/PO Collect, data and entry and checking the timesheets for monthly payroll. Submit timely reports and prepare reports/proposals as assigned Manage admin matters of company direct workers such as timesheet, arrangement of air-ticket for home leave and leave matters, course renewal, etc. Manage company transport and project IT matters. Assist colleagues in working matters, whenever necessary Assist in organizing monthly staff meetings for site and corporate events such as D&D, Safety Day, etc. Coordinate workplace prayer events such as 7th month praying, etc. Other duties as assigned by superior. REQUIREMENT (E.g. Qualifications, Certifications, Experience) : Diploma in Business Management or equivalent. Candidate should possess at least 3 years experience in construction project administrative experience Maintains professional discretion in handling confidential information Possess good communication skills to liaise with all staff. This position requires the incumbent to work at project site and candidate must be willing to work to work in project site environment. -

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