Document Controller

About the role

Key Responsibilities & Technical Duties Ø Document Lifecycle Management: Manage the end-to-end process of project documents including registration tracking, revision control, distribution, and final archiving. Ø Client Focal Point &Coordination: Act as the primary point of contact for all document and correspondence-related matters between the project team (China& Singapore offices) and the Client team in Singapore. Facilitate and lead discussions to resolve queries, clarify requirements, and align on document standards and submittal processes. Ø EDMS Administration: Operate and administer the project's Electronic Document Management System Ø Procedural Compliance: Implement and enforce the project's Document Control Procedure, ensuring the compliance with Client specific standards and requirements. Ø Transmittal & Correspondence Management: Prepare and issue all formal transmittals to the client and otherparties. Track, monitor, and manage all incoming and outgoing correspondence. Ø Reporting & Status Tracking: Generate and distribute regular document status reports, dashboards, and metrics for project management and the client. 3. Preliminary Qualifications &Technical Skills Ø Experience: Minimum of 3 years of proven experience as a Document Controller，preferably in the oil and gas industry. Ø Sector Experience: Direct and recent experience working on offshore oil and gas projects is essential. Ø Language Skills: Fluent in English(both written and spoken) is mandatory at a professional working level. This is critical for effective communication with the client in Singapore and internal teams. Ø EDMS Proficiency: High proficiency in at least one major EDMS platform Ø Technical Knowledge: Basic understanding of engineering document types, workflows, and the overall project lifecycle.

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