Site Admin

Responsibilities

• Maintain and update site documentation, permits, manpower logs, safety records, delivery orders, and equipment registers to ensure accuracy and currency
• Manage site entry processes to support staffing requirements
• Coordinate correspondence between main contractors, consultants, and subcontractors to ensure clear communication and resolve issues
• Monitor attendance, timesheets, and leave records to maintain accurate workforce data
• Assist in preparing site reports, progress claims, and work schedules to support project tracking and reporting
• Enter data for GST, petty cash, and invoices to maintain financial records
• Prepare and submit claims reports to support project billing
• Support the Admin Manager with administrative tasks, meeting coordination, and report submissions to improve project management efficiency
• Preferred competencies and qualifications
• Use resources to process work permit applications and manage personnel for efficient site staffing
• Apply Microsoft Office (Word, Excel, Outlook) and document control systems to organize and manage site documentation
• Organize multiple administrative tasks efficiently in a fast-paced environment
• Communicate effectively and collaborate with site stakeholders to support project coordination
• Communicate in Mandarin to facilitate clear communication with stakeholders

Additional Information

Company Overview JIANGAN MECHANICAL & ELECTRICAL ENGINEERING PTE. LTD. is a Singapore-based engineering firm specializing in electrical and mechanical installations. Originating from JIANGSU JIANGAN GROUP CO., LTD, China, it offers consulting, design, construction, operation, and maintenance services with certified quality standards. Job Summary You will support site operations by maintaining documentation, managing work permit applications, coordinating procurement, and facilitating communication among contractors to ensure smooth project execution.

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