Administrative Specialist

Requirements

• Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
• Job Profile Summary:
• Provides complex administrative and programmatic support to leadership.
• Job Description:
• Position Salary Range: $45,000 - $65,000 per year; offer dependent on experience
• Essential Duties:
• Stakeholder Interaction: Serve as a point of contact for high-level stakeholders, ensuring communication is handled with professionalism, tact, and confidentiality.
• Task Coordination and Follow-through: Manage multiple high-priority activities simultaneously, demonstrating strong follow-through on all projects and tasks. Clearly communicate and adhere to deadlines to ensure timely task completion. Regular review of completed tasks.
• Prepare Meeting and Event Materials: Compile, organize, and maintain background materials and pertinent documents for meetings, events, and travel, ensuring follow-up items are tracked and completed.
• Compose Official Correspondence: Independently draft correspondence on behalf of the dean, ensuring communications are accurate, professional, and reflect an understanding of relevant issues.
• Process Financial Forms: Handle financial documentation, including processing business forms for reimbursements, purchases, and other financial transactions on behalf of the dean.
• Provide Office Support: Offer backup assistance to other office staff to maintain seamless operations during peak times or staff absences.
• Guide Staff on Policies: Provide guidance to unit staff on college policies and procedures, promoting adherence and consistency across departments.
• Organize Special Events: Coordinate or assist in planning special events for the institute, including arranging equipment, catering, sending invitations, and managing RSVPs.
• LeadSpecialProjects:Overseeorcontributetospecialassignmentsandprojectsas directed by leadership.
• Solutions Driven: Take a proactive role in resolving conflicts that do occur to ensure that all meetings and tasks remain on track
• Degree in Business Administration, Education or related field preferred.
• Experience supporting senior leaders or high-level administrators, including complex calendaring, travel coordination, and meeting and event planning.
• Demonstrated experience managing competing priorities, exercising independent decision-making, communicating effectively with stakeholders, and handling sensitive or complex situations.
• Knowledge of the ASU ecosystem, Enterprise structure, and academic policies and procedures preferred.
• Experience working in a research environment preferred.
• Evidence of effective communication skills.
• Demonstrated organizational skills, attention to detail, and the ability to anticipate and resolve issues proactively.
• Demonstrated ability to manage multiple high-priority projects in a fast-paced environment requiring considerable coordination and follow-through.
• Experience with Microsoft, Google, Canva and Adobe preferred.
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Regular activities require ability to quickly change priorities.
• Ability to clearly communicate to perform essential duties.
• Working Environment:
• The Learning Engineering Institute is housed on the Tempe Campus of ASU near downtown Te

Additional Information

Job Profile: Administrative Support Specialist 3 Job Family: Administrative Support Time Type: Full time Max Pay - Depends on experience: $65,000.00 USD Annual Apply before 11:59 PM Arizona time the day before the posted End Date.

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