Executive Assistant

About the role

VML, part of WPP, is a leading creative company that combines brand experience, customer experience, and commerce, creating connected brands to drive growth. VML is celebrated for its innovative and human first, award-winning work for blue chip client partners including AstraZeneca, Colgate-Palmolive, Dell, Ford, Microsoft, Nestlé, The Coca-Cola Company, and Wendy's. The agency is recognized by the Forrester Wave™ Reports, as a Leader among Marketing Creative and Content Service Providers, Commerce Services, Global Digital Experience Services, Global Marketing Services and, most recently, Marketing Measurement & Optimization. In addition, VML's specialist health network, VML Health, is one of the world's largest and most awarded health agencies. VML's global network is powered by 26,000 talented people across 55+ markets, with principal offices in Kansas City, New York, Detroit, London, São Paulo, Shanghai, Singapore, and Sydney. About WPP WPP is the trusted growth partner for the world's leading brands. We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company - powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth. For more information, visit WPP.com . VML is in search of an Executive Assistant Who we are looking for: As Executive Assistant, you will be a key support figure to the executives, ensuring smooth daily operations and efficient time management. This position requires a highly organized, proactive, and detail-oriented professional with the ability to manage multiple tasks and priorities in a fast-paced, creative advertising environment.

Responsibilities

• Executive Support: Provide high-level administrative support to executives, including managing calendars, scheduling meetings, coordinating travel arrangements and managing expenses.
• Communication: Serve as the point of contact between executives and internal/external stakeholders, ensuring clear and timely communication.
• Meeting Preparation: Prepare materials and agendas for executive meetings, take minutes, and follow up on action items.
• Project Coordination: Assist with managing special projects, ensuring deadlines are met and stakeholders are aligned.
• Event Planning: Support internal and external events, such as team meetings, client presentations, and leadership off-sites.
• Documentation & Reporting: Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Confidentiality: Handle sensitive information with the utmost discretion and confidentiality.
• Office Support: Liaise with the office management team to ensure executives have the necessary resources and tools for daily operations.
• Travel Arrangements: Manage detailed travel itineraries and accommodations for executives, ensuring cost-effectiveness and smooth logistics.

Requirements

• Experience: Minimum of 5-7 years as an Executive Assistant, preferably in a fast-paced or creative environment (advertising, media, or marketing experience a plus).
• Education: Bachelor's degree or equivalent experience in Business Administration or a related field.
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Calendar). Experience with project management tools is a plus.
• Organizational Skills: Exceptional time-management, organizational, and multitasking abilities.
• Communication: Strong written and verbal communication skills with attention to detail.
• Problem-Solving: Ability to anticipate needs, think critically, and offer solutions to problems.
• Interpersonal Skills: Strong interpersonal and networking skills with the ability to work with diverse teams and handle different personalities.
• Flexibility: Comfortable working in a fast-paced, dynamic environment with shifting priorities.

Benefits

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