Fleet Manager

About the role

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children's life stories! Employee Contract Type: Local - Fixed Term Employee (Fixed Term) Job Description: Major Responsibilities 30 % Strategic Serve as a strategic partner to the Leadership Team by integrating fleet/supply chain function in all WVE emergency response program. The Fleet Manager is responsible for planning, directing, managing, coordinating and supervising the programs for acquisition, assignment, utilization, maintenance, repair, replacement and disposal of fleet vehicles of WVE. The Fleet Manager leads End to End fleet operations across the secondary transport within and ensures that set KPIs and objectives are consistently achieved. He/she develops the owned and transporter fleet management strategy together with the logistics manager and SCD ensures implementation. Manages performance of relevant 3rd parties (transporter dedicated fleet, Owned Fleet, and drivers. Leads all projects in relation to owned and transporter fleet management. Ensures great service is rendered with reasonable cost with the usage and utilization performance Strategic fleet management support provided to all WVE staff in the national office 40% Technical Ensure the fleet management policies, processes and guidelines effectiveness and applicability Ensure all drivers to adhere with GPS system requirement and direct all drivers/users to conform vehicles usage according to the fleet management policy, Ensure adherence of vehicle usage at HO and field office levels for the intended business purpose, mange drivers' behaviour, violation of fleet policy, such as late hours, and weekend and holiday usage as using GPS system. Ensure all vehicles assigned at HO have history files in hard copy and on GPS system, regularly review the log sheet of vehicles, Submit information of old vehicles, to Logistics manager for appropriate action. Ensure spare engine key are kept safe and do spot check and follow up drivers and authorized personnel is not modified or duplicated & report immediately if at all observed Manage duties and responsibilities of all drivers at HO level, their performance appraisal and annual leave management and provide support for Hub office on this Ensure complete use of GPS system installed in each vehicle of HO and all offices and periodically review the efficiency of vehicle usage and fuel management, analyse GPS generated reports. Ensure all vehicles and motor bikes of in NO under their custody have appropriate insurance coverage, accident reports to Logistics manager/SCD within 24 hours of the occurrence and follow up for timely settlement of the claims request Closely work with PH Supply Chain Manager/HO Logistics/Maintenance Coordinator On selection of potential work shop, ensure adherence of fleet management policy and vehicles maintenance SOP at all offices. Preserve essential vehicles repair and maintenance records, ensure all level A maintenance to be done by driver mechanics (in house) and coordinate for implementation of level B.C & D maintenance services at the outsourced service provider`s workshop. Ensure proper usage of fuel and Tyre as per the approved limit on the fleet management policy and in support of GPS system. Collect and consolidated monthly vehicles usage report from all offices. Perform other related activities as forwarded by his immediate supervisor. Any Ad hoc tasks as directed by the line manger. Smooth flow of day-to-day fleet management operations, and timely & quality delivery of the required transport services 30% Management Manage the performance of direct reports through performance reviews, frequent conversations and other method as appropriate. Be courageous in providing coaching or feedback for continuous performance improvement. Ensure that all drivers understand Fleet management Policy and Processes, and Systems. Lead monthly appropriate review meeting to address performance and provide solution. Take appropriate action to address internal and external audit results and recommendations as they relate to the Support Functions. Monitor and supervise all aspects of fleet management support to ensure compliance with strategy, organization rules, regulations, policies, and standards of accountability, ethics and integrity and achievement of results. Constantly monitor and analyze the global positioning system (GPS) to identify potential risks and take action/refer critical issues for intervention to ensure delivery of proper services. Closely liaise with the supply chain, warehouse, and security management teams to troubleshoot any issues that might cause interruption in the fleet management function. Smooth operations and staff rel

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