HR & Admin Executive

Responsibilities

• Recruitment & Onboarding
• Post job ads, screen resumes, schedule interviews, and prepare offer letters.
• Set up new hires in Payboy & Info-Tech and coordinate Day-1 orientation.
• HRIS & Data Management
• Maintain accurate employee records, e-files, and organizational charts in Payboy & Info-Tech HRMS .
• Ensure staff data complies with PDPA requirements.
• Payroll & Statutory Processing
• Assist with monthly payroll runs in Payboy: OT, allowances, claims, CPF, SDL, and IR8A.
• Verify attendance and leave data before cutoff dates.
• Leave, Claims & Benefits Administration
• Act as first-line support for leave/benefit queries.
• Process medical, insurance, and training claims within service-level timelines.
• Employee Engagement & Welfare
• Help organize town-halls and team-building events.
• Maintain HR noticeboards and draft simple HR communications.
• Compliance & Reporting
• Prepare MOM reports (e.g., FWL, annual leave liability) and assist with audits.
• Keep HR policies, SOPs, and employee handbook up-to-date.
• Ad-hoc HR Projects
• Support performance appraisal cycles, training grant applications, or HR system enhancements.
• Job Requirements
• Diploma or Degree in Human Resource Management, Business Administration, or related field
• 0-2 years of relevant HR or administrative experience
• Familiar with Singapore employment regulations (e.g., CPF, MOM, IRAS)
• Experience using Payboy & Info-Tech HRMS or other HR systems is an advantage
• Proficient in Microsoft Office / Google Workspace (especially Excel/Sheets)
• Good communication and interpersonal skills
• Highly organized, detail-oriented, and able to maintain confidentiality
• Proactive attitude with a willingness to learn and support the team
• Able to handle multiple tasks and meet deadlines
• Fluent in spoken and written English

Additional Information

Job Description & Requirements

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