Maintenance Materials Manager

Responsibilities

• Inventory Strategy & Control
• Define and maintain optimal inventory levels for all MRO and critical spare parts
• Classify and manage critical spares to prevent production downtime
• Balance inventory investment against service level and uptime requirements
• Establish reorder points, safety stock, and stocking strategies
• Material Availability & Uptime Support
• Ensure required parts are available to support planned and unplanned maintenance work
• Eliminate downtime caused by parts shortages or incorrect inventory
• Coordinate with Maintenance and Reliability on critical equipment needs
• Prioritize parts availability for high-impact production assets
• Maintenance Planning Integration
• Partner with the Maintenance Planner to align inventory with scheduled work
• Ensure all parts are kitted and available prior to planned maintenance execution
• Support shutdown and outage planning with accurate materials readiness
• Eliminate delays in maintenance execution due to materials issues
• Procurement & Supplier Management
• Source and procure maintenance parts, components, and services
• Manage vendor relationships for cost, quality, and lead time performance
• Negotiate pricing and contracts to control R&M spend
• Develop alternate sourcing strategies for critical components
• Storeroom Operations & Accuracy
• Lead day-to-day storeroom operations, including receiving, issuing, and cycle counting
• Ensure high inventory accuracy and system integrity within CMMS/ERP
• Standardize storage, labeling, and organization of all materials
• Eliminate obsolete, excess, and duplicate inventory
• Cost Management & Budget Control
• Manage and track maintenance materials spending against the R&M budget
• Identify and execute cost reduction opportunities without increasing risk
• Analyze usage trends, consumption, and inventory turns
• Reduce waste, emergency purchases, and expediting costs
• CMMS & Data Integrity
• Ensure accurate setup and maintenance of parts data in CMMS
• Standardize naming conventions, descriptions, and BOM structures
• Maintain equipment bills of materials (BOMs) with Maintenance and Reliability
• Use data to forecast demand and improve inventory decisions
• Reliability & Continuous Improvement
• Partner with Reliability Engineering to identify required critical spares
• Support failure analysis by ensuring correct parts and historical usage visibility
• Drive improvements in: Inventory turns
• Service levels
• Inventory accuracy
• Eliminate recurring issues related to parts availability
• Team Leadership
• Lead and develop: Storeroom personnel
• Inventory/MRO analysts
• Maintenance buyer(s)
• Establish clear processes, expectations, and accountability
• Drive standard work and continuous improvement within materials management
• Cross-Functional Alignment
• Align with: Maintenance → execution readiness
• Reliability → critical spares strategy
• Procurement → sourcing strategy and contracts
• Finance → budget and cost control
• Participate in planning and performance review processes
• Key Performance Indicators (KPIs)
• Inventory accuracy (%)
• Stockout frequency / downtime due to parts availability
• Inventory turns and total inventory value
• R&M materials cost vs budget
• Emergency purchase rate
• PM job readiness (parts availability at execution)
• Obsolete and excess inventory reduction

Requirements

• 7-10+ years in maintenance materials, MRO, or supply chain roles
• Experience in high-volume, automated manufacturing environments
• Experience managing multi-million-dollar inventory and spend
• Technical Competency
• Strong knowledge of: MRO inventory management
• CMMS/ERP systems (SAP, Maximo, etc.)
• Maintenance planning processes
• Understanding of: Industrial equipment and spare parts criticality
• Reliability and TPM principles
• Leadership Competencies
• Strong systems thinker (connects inventory to uptime and cost)
• High attention to detail and process discipline
• Ability to balance cost vs operational risk
• Strong cross-functional collaborator
• Data-driven decision maker
• Success Profile (What Good Looks Like)
• Within 12 months, this leader:
• Eliminates downtime caused by parts unavailability
• Establishes >95-98% inventory accuracy
• Reduces emergency purchases and expediting costs significantly
• Optimizes inventory investment while improving service levels
• Fully integrates materials management with maintenance planning and reliability
• Why This Role
• In a highly automated facility:
• Poor materials management = hidden downtime, w

Benefits

Additional Information

Position Summary The Maintenance Materials Manager is responsible for the strategy, control, and execution of all maintenance spare parts, MRO inventory, and materials management processes supporting a highly automated, 24/7 food manufacturing facility. This role ensures maximum equipment uptime, optimal inventory levels, and cost control by delivering the right parts, at the right time, at the right cost-while supporting a multi-million-dollar repairs and maintenance (R&M) budget. This position is a critical enabler of maintenance efficiency, reliability performance, and overall plant OEE.

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Company Intel

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