Finance & Operations Executive (REMOTE)

About the role

Toy Space is one of Singapore's leading distributor and retailer of diecast and toys collectibles. We operate across wholesale distribution, e-commerce, retail, events, and an expanding online marketplace. We are looking for a highly organised Finance & Operations Executive to support our daily finance and business operations. JOB NATURE This is a remote working role with occasional travel meetings to Singapore whenever required. Must be proficient in English and Chinese.

Responsibilities

• Finance & Accounting
• Perform daily bookkeeping using Xero.
• Manage Accounts Receivable (AR) and Accounts Payable (AP).
• Reconcile bank transactions and payment gateways.
• Prepare customer invoices, supplier payments and payment schedules.
• Monitor customer collections and follow up on overdue invoices.
• Maintain accurate financial records.
• Assist with monthly closing of accounts.
• Prepare reports for external accountants for GST, tax and year-end financial statements.
• Operations
• Generate Purchase Orders (PO), & Invoices.
• Coordinate with suppliers regarding stock arrivals.
• Liaise with warehouse for inbound shipments, fulfilment and wholesale orders.
• Coordinate stock transfers between warehouse and retail store.
• Maintain inventory records and perform stock reconciliation.
• Monitor inventory levels and recommend replenishment.
• Cash Flow Management
• Update weekly cash flow forecast.
• Monitor incoming and outgoing payments.
• Prepare weekly reports on outstanding receivables and payables.
• Highlight potential cash flow issues to management.
• Administration
• Maintain filing of invoices, purchase documents and contracts.
• Coordinate with banks, auditors, accountants and government agencies when required.
• Support payroll preparation and CPF information submission
• Assist in improving finance and operational processes.

Requirements

• Diploma or Degree in Accounting, Finance or related field.
• Minimum 3 years of accounting or finance experience.
• Experience in an SME environment is preferred.
• Proficient in Xero (preferred) or QuickBooks.
• Strong Microsoft Excel or Google Sheets skills.
• Good command of English & Chinese (written and spoken)
• Able to work independently with minimal supervision.
• Highly organised and detail-oriented.
• Preferred Experience
• Candidates with experience in any of the following will have an advantage:
• Wholesale or distribution business
• Inventory management
• E-commerce (Shopify preferred)
• Import & export operations
• 3rd Party Logistics or warehouse coordination
• Key Performance Indicators (KPIs)
• The successful candidate will be measured on:
• Monthly accounts closed by the 5th working day .
• Bank reconciliation accuracy of 99%+ .
• Weekly cash flow report submitted every Monday.
• Customer receivables followed up within agreed timelines.
• Supplier payments made on schedule.
• Inventory discrepancies kept to a minimum.
• Accurate and timely preparation of finance and operational reports.

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at TOY SPACE PTE. LTD.? Share your experience