IT Chief Administrative Assistant

About the role

Job Description Work as a member of the corporate IT Dept., supporting employees (IT users) in Singapore main office, co-located associate companies, and regional entities (branches and subsidiaries across Asia & Oceania) Support regional entities to execute IT projects in areas such as IT replacement, security, infrastructure, and efficiency improvement (which are leaded by HQ) *including business travel when necessary Collaborate with internal teams, related departments, and vendors to successfully execute IT projects Report and escalate issues to management in a timely manner Support security assessments conducted by Headquarters on a regular basis for regional entities Comprehend the Marubeni Group IT Governance Policy and assist regional offices in aligning their IT environments with these requirements Serve as a liaison between HQ and local staff to ensure smooth assessment processes and provide customized support to each local office Support and follow up with end-users (primarily in regional entities) during the replacement or deployment of IT tools and servers by HQ to strengthen IT security and governance Discuss with the service vendor and follow up on enhancements and improvements to enhance service quality Provide consultation and support to regional entities facing IT issues, office relocations, or new system implementations Job Requirements Over 5 years experience in a corporate IT Dept. Basic knowledge of IT infrastructure, security, and networks (in-depth technical knowledge is not required) Experience with the following IT services/products is advantageous, with underlined items being our primary tools: ・ Microsoft : Windows11 , M365 , O365 , TeamsPhone , Intune , Azure AD , Copilot, Defender ・ Apple : iPhone , iPad ・ Cloud Storage and Services : Box , AWS ・ ERP : SAP(ECC6.0, S/4 HANA Cloud) ・ eSignature : DocuSign, BoxSign ・ RPA : UI Path ・ Workflow : Jobcan . Network Security : FortiGate , FortiAnalyzer, SentinelOne ・ Network Infrastructure : Corporate network (IP-VPN, Internet VPN, Local break out) ・ VPN Access Tool : FortiClient, Akamai EAA etc Personal Traits - Basic Proficiency in Japanese language to liaise with Japanese speaking stakeholders - Willing to learn new things proactively and manage assigned task independently - Bright and positive attitude to build relationships with different stakeholders. - Experience with project management will be preferred - Excellent communication skills - Ability to handle multitask jobs with minimal supervision - Ability to think from a user's perspective and support

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