Project Coordinator

Responsibilities

• Coordination
• Perform administrative, operational, and data-entry tasks supporting Production Services workflows.
• Support the QR Code processes within production system while coordinating with IT
• Manage multiple tasks simultaneously while balancing competing deadlines.
• Procurement
• Maintain accurate procurement documentation and serve as a liaison with vendors.
• Onboard new vendor partners, including collecting W‑9s, company info, and COIs. Organizing vendor capabilities presentations (as needed), establishing vendor profiles and IDs within company databases.
• Participate in Dealer funded packaged programs coordinating between Production Services, Client Accounting and Regional Stakeholders
• Participate in 30- and 60-day new hire training team providing administrative support and assuming training functions as assigned.
• Finance / Accounting
• Process Rush Check Requests include routing for authorization, compiling necessary back up and validation.
• Process Dealer Reimbursements including documentation validation, submission, and payment tracking.
• Manage Contingency Payout Program including documentation, compliance review, and workflow completion.
• Monitor and manage the Vendor AP Inbox and daily reporting and Production COI folder, routing invoices and inquiries as needed.

Requirements

• Recent college graduates with internship, co‑op, or hands‑on academic experience, or candidates with up to 1 year of professional experience in a production, operations, or support role
• Excellent attention to detail, organization, time management, and a positive outlook.
• Proficient in Excel, including formulas and formatting, Word and Adobe
• Exceptional written and verbal communication skills.
• Ability to manage assigned tasks with competing priorities and see them through completion.
• Team‑oriented, strong work ethic, embraces change, and supports others.
• Last but not least, we believe in diversity, equity and inclusion.
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Benefits

Additional Information

Experience Without Limits. Come shape the future of brand experience. At Jack Morton, we create, and build, head-turning, smile-inducing, impact driving brand experiences. We exist to redefine what experiential can achieve, helping clients unlock the full value of experiences. That takes a team that's bold, curious, and acts as one - building on ideas, pushing boundaries, and showing up for each other. Here, you'll do your best work, grow fast, and collaborate across clients, disciplines, and global teams to bring new ideas to life. This is a place where curiosity drives what's next, boldness raises the bar, and we win together. Where ownership is expected, egos are left at the door, and the work reflects the people behind it. Experience without limits - in your work, your growth, and your impact. *must be able to work hybrid in Detroit 3 days/week* We're hiring an organized, self-starter to join our Production Services team as a Project Coordinator (internal title: Production Services Coordinator) . This role supports key financial, procurement, and coordination workflows that ensure smooth execution of production activities across client programs. The ideal candidate thrives in a fast‑paced environment, brings strong attention to detail, and can adapt to evolving processes and compliance standards.

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