Assistant Payroll Supervisor

About the role

Processes the highest level of non-degreed accounting including, but not limited to, analyzing and resolving employee payroll and accounts payable issues, analyzing employee earnings, deductions, and withholding, preparing reports. May perform basic and semi-complex calculating, posting and verifying duties to obtain primary financial data for use in maintaining accounting and payroll records. Masters all applicable software, organizational processes and procedures. Positions allocated to this classification report to a designated supervisor or coordinator and work under general supervision with limited direction. Work in this class is distinguished from higher classes by its lack of management responsibilities and from lower classes by its performance of high-level account responsibilities, including acting as lead worker to other Payroll and Payables Specialists. EXAMPLES OF WORK** ** This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required. ESSENTIAL JOB FUNCTIONS Depending on area of assignment: Understand, apply, and train other personnel in the proper procedures for both accounts payable and payroll. Process bi-weekly payroll for all employees. Process monthly payroll for all retirees. Manage tax and withholding records and deductions for all federal, state, local, or other taxes that affect payroll. Answer questions regarding paychecks, withholding tax issues, or earnings adjustments from employees and troubleshoot pay issues. Follow and calculate outside wage garnishment requests or judgments when required. Calculate and prepare technical payments of invoices, utilities, taxes and other payments. Comply with organizational, Federal and state policies, procedures and regulations. Access, interpret and determine the best methods to extract information from appropriate computer and manual systems to analyze, prepare and/or resolve payroll and payables issues. Analyze and resolve the most sensitive and complex payroll and payables issues. Compile and prepare varied and complex financial reports for supervisors, internal and external auditors and/or local and state agencies. Train other City employees to understand and comply with departmental and organizational policies and procedures. Attend work on a continuous and regular basis. NON-ESSENTIAL JOB FUNCTIONS May provide assistance to other personnel in the analysis and research of financial data and in the preparation of regular and special fiscal reports. Performs other related duties as assigned.

Requirements

• To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Below are the required education, experience, knowledge, skills and abilities to perform the essential functions.
• EDUCATION AND EXPERIENCE

Benefits

Additional Information

If you are an Internal City Employee, Retiree or Dependent/Survivor of a City Employee please apply internally via Career Icon in your Workday account. Make a difference in the community you live in! As a Community Builder-an employee with the City of Gainesville- you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it's a chance to contribute to community success and to help enhance the Gainesville way of life. Department: GG_Financial Services: Payroll Salary Range Minimum: $25.00 Salary Range Maximum: $40.41 Closing Date: 07/06/2026 Job Details: Processes the highest level of non-degreed accounting including, but not limited to, analyzing and resolving employee payroll and accounts payable issues, analyzing employee earnings, deductions, and withholding, preparing reports. May perform basic and semi-complex calculating, posting and verifying duties to obtain primary financial data for use in maintaining accounting and payroll records. Masters all applicable software, organizational processes and procedures. Positions allocated to this classification report to a designated supervisor or coordinator and work under general supervision with limited direction. Work in this class is distinguished from higher classes by its lack of management responsibilities and from lower classes by its performance of high-level account responsibilities, including acting as lead worker to other Payroll and Payables Specialists. Job Description:

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