Personal assistant

Responsibilities

• Calendar & Schedule Management
• Manage appointments, meetings, and personal engagements
• Prioritize schedules and resolve conflicts efficiently
• Travel & Lifestyle Coordination
• Arrange domestic and international travel, including flights, visas, accommodations, and transportation
• Prepare itineraries and oversee travel logistics
• Personal & Household Management
• Coordinate household staff and service providers
• Oversee property maintenance and household operations
• Manage personal errands, purchases, and gift sourcing
• Support family-related activities and arrangements
• Business & Administrative Support
• Prepare correspondence, reports, and administrative documents
• Manage emails, calls, and communications on behalf of the Directors
• Attend meetings, record minutes, and follow up on action items
• Liaise with business partners, advisors, and stakeholders
• Event & Social Planning
• Organize private and corporate events
• Coordinate venues, vendors, guest lists, and event logistics
• Financial & Asset Coordination
• Assist with expense tracking, bill payments, and budget monitoring
• Coordinate with accountants, legal advisors, and wealth managers
• Support administrative matters relating to investments and assets, including liaison with private bankers
• Tax & Records Administration
• Prepare and submit personal tax filings through the IRAS myTax Portal within statutory deadlines
• Compile and maintain financial records, including IR8A statements, rental income details, and investment documentation
• Identify applicable tax reliefs, rebates, and optimization opportunities
• Act as the primary contact for IRAS correspondence and assessment reviews
• Maintain accurate, secure, and confidential financial records
• Confidentiality & Risk Management
• Handle sensitive personal and business information with strict confidentiality
• Maintain professionalism, privacy, and discretion at all times
• Respond effectively to urgent matters and changing priorities
• Requirements / Qualifications
• Minimum 3-5 years of experience supporting senior executives or high-net-worth individuals
• Experience in private households, family offices, or luxury service environments preferred
• Proficient in Microsoft Office, scheduling systems, and communication tools
• Ability to manage multiple priorities and work under pressure
• Core Competencies & Skills
• Excellent organizational and time management skills
• High level of discretion and confidentiality
• Strong communication and interpersonal abilities
• Proactive mindset with strong problem-solving skills
• Flexibility to support outside regular business hours when required
• Ability to perform effectively in dynamic environments
• Personal Attributes
• Professional, polished, and service-oriented
• Reliable, trustworthy, and detail-focused
• Calm and composed when handling urgent matters
• Strong emotional intelligence and cultural awareness
• High level of ownership, accountability, and initiative

Additional Information

Job Description & Requirements

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