Project Admin (Payroll, Work Permits, Recruitment & Contract Admin))

Responsibilities

• 🧑💼 Construction HR & Compliance (Core Function)
• Manage Work Permit / S Pass applications, renewals and cancellations via MOM portal
• Ensure compliance with MOM, BCA, WSH and foreign manpower regulations
• Coordinate workers' mandatory training (CSOC, SEC(K), CoreTrade, Work-at-Height, etc.)
• Maintain site deployment records and manpower allocation planning
• Handle payroll preparation including overtime and site allowances
• Monitor quota, levy and renewal timelines
• 📂 Project & Contract Administration
• Prepare and submit project documentation (Method Statements, RA, SWP, insurance, checklists)
• Coordinate documentation submissions to Main Contractors / MCST / Consultants
• Support tender documentation (GeBIZ / BCA / public sector portals)
• Track project progress claims and variation orders
• Maintain organized project filing system (hardcopy & digital)
• 📊 Client & Operations Coordination
• Coordinate site inspection appointments
• Prepare quotations and follow up with clients
• Track sales enquiries and maintain CRM records
• Liaise with suppliers and subcontractors
• 🎯 Requirements (Important for S Pass Positioning)
• Minimum 3-5 years relevant experience in Construction HR / Project Administration
• Strong knowledge of MOM Work Permit & S Pass regulations
• Familiar with BCA construction compliance requirements
• Experience handling foreign worker matters in construction sector
• Proficient in Microsoft Excel (including payroll tracking)
• Able to work independently in SME construction environment
• Diploma / Degree in Business, HR, Construction Management or related field
• 💰 Salary Range
• SGD $3,300 - $4,800 per month (commensurate with experience)
• 🕒 Employment Type
• Full-Time
• 5.5 days work week (Construction Industry Practice)
• Raise PO in Xero
• PettyCash
• Maintain Filing & Documentation (invoices, receipts)

Requirements

• ✔ Diploma/ Nitec in Business Admin, HR or related field
• ✔ 1+ year HR/Admin experience
• ✔ Basic knowledge of HR Practices
• ✔ Familiarity with HR/ Accounting software (Xero) will be at advantage

Additional Information

Admin & HR As (Full time / Part Time / Flexi Hours) 📍 Location: Serangoon North 📅 Working Hours: Mon-Fri, 10.30am - 3.30pm 💰 Salary: $14 -19/hr

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