Grad Student Support 2 (Gr 6)

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Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Grad Student Support 2 (Gr6) Job Title Grad Student Support 2 (Gr 6) Department Academic Support | Department of Theatre and Film Compensation Range $4,449.00 - $4,676.00 CAD Monthly Posting End Date July 5, 2026 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date Ongoing At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. Job Summary This position works autonomously to support the graduate programs of the Department. This position will provide moderately complex information regarding admissions, registration, and personal and wellbeing issues as they relate to academics. They are responsible for handling student inquiries and must resolve moderately complex problems, making appointments with advisors, when required. This position will assist with departmental administrative support. This will include event planning, office asset management, and will oversee graduate work assigning (GAA, TA, GRA). This position is onsite and in person five days a week. Organizational Status Reports to the Department Administrator with direct supervision from the Department Academic Administrator/Advisor. This Grad Student Support also works closely with faculty, staff, postdoctoral fellows, and teaching assistants, and liaises with Arts Advising, Enrolment Services and other on-campus student support service units. Work Performed Answers moderately complex in-person, telephone and e-inquiries from students regarding issues such as admissions, registration, application processes, student records, fellowship deadlines, and the interpretation of complex University regulation Assists graduate students who are having difficulties, referring as appropriate Serves as the resource person for faculty, staff and students with regard to graduate student policies and procedures surrounding admissions, programs of study, awards, research assistantships, graduation, and other related matters. Evaluates graduate transcripts, including international transcripts, against admission requirements, based on faculty policy Advises prospective domestic and international graduate students regarding University admissions requirements, deadlines and application processes, referring complex inquiries appropriately. Assists with graduate level application submission, including liaising with referees and Graduate and Postdoctoral Studies Annually records and submits graduate student award funding forms to the Faculty of Graduate and Postdoctoral Studies, processing ad hoc funding as required. Tracks graduate student progress, including any required leave documentation, visa extension, advancement to candidacy, comprehensive examination completion and thesis defense procedure Performs graduate award administration duties such as distributing application materials, providing information on application deadlines, evaluating transcripts, and collecting and compiling completed application materials for distribution to a committee for review and ranking Compiles, schedules and publishes graduate course offerings, coordinating with faculty and staff as required. Provides administrative support to the Department's timetable representatives by using a variety of programs to verify course parameters for accuracy during yearly scheduling periods. Assists in the moderately complex process of course scheduling in Scientia. Performs processing duties related to graduation, such as creating checklists for graduate student graduation, and liaising with the Records department to resolve problem situations Acts as HR analyst for the graduate program, initiates various student appointments in Workday, including but not limited to: the appointment and reappointment of teaching, research and academic assistantships through a multi-step hiring process. Tracks preference for Teaching Assistant positions year over year to ensure adherence to union requirements. Maintains all student employee personnel data in Workday, as well as electronic files in the program's database. Assists with departmental event planning, including organizing catering and coordinating event scheduling with front of house staff Completes office administrative tasks, including ordering office supplies, updating contact information, and participating in health and safety tasks as required Consequence of Error/Judgement This position requires a thorough knowledge of office procedures, regulations, software and technology. Uses initiative, interpretation, and/or ingenuity to identify potential or actual problems, investigate causes, and resolve problems. Frequen

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