Transportation Administrator

About the role

ESSENTIAL DUTIES AND RESPONSIBILITIES: Our employees are tasked with delivering excellent business results through the efforts of their teams. These results are achieved by: Ensure the close out & dispatch of all shipments through the Ops Team and Directly Ensure all international shipments have international documents, including the collection of Shipper's Export Declarations. File EEI when applicable. Identify International Shipments as a priority for all outbound shipping Create Hazmat documents and ensure proper labeling by all parties Daily review of carrier equipment needs and door assignments while engaging daily with all carriers Communicate with carriers for swaps / live loads Review all internal / external documentation requests for LTL / TL shipments, including carrier tracking or pro number updates as required Ensure that all outbound cold chain orders each have a printed packing list for purposes of scheduling the required carrier Ensure proper trailer temperature set points for all cold chain shipments and the required temperature is noted on the bill of lading and/or manifest Reconcile open orders report with outbound / staged freight throughout the day with the Ops Team in the assigned building Manage any Mode conversions Communicate with Transportation & Ops teams regarding any staged freight, Express runs and city runs Ensure operations are correctly loading onto every trailer through direct validation of laod Manage communications where advanced shipment notice details are required Work Group Leadership and Supervisory Backup Directing, instructing, guiding, and training the staff. Problem Solving and Continuous Process Improvement The position will be involved with issues and problems that result from the loading function; solid problem-solving skills are required. Oversee loading of outbound trailers to include pallet count validation and proper chain-of-custody transfer Ensure that the loading area is safe and that carriers adhere to all safety requirements Ensure that all internal and external shipping requests are acknowledged and addressed Ensure proper load securement and close-out of all trailers Effectively communicate with all internal departments, clients, and carriers as needed to ensure proper handling of shipments All other duties as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES: Our employees are tasked with delivering excellent business results through the efforts of their teams. These results are achieved by: Ensure the close out & dispatch of all shipments through the TC and Directly Ensure all international shipments have international documents, including the collection of Shipper's Export Declarations. File EEI when applicable. Identify International Shipments as a priority for all outbound shipping Create Hazmat documents and ensure proper labeling by all parties Daily review of carrier equipment needs and door assignments while engaging daily with all carriers Communicate with carriers for swaps / live loads Communicate with carriers on exception management Communicate with internal groups on failures and exceptions with all carrier base Review all internal / external documentation requests for LTL / TL shipments, including carrier tracking or pro number updates as required Ensure that all outbound cold chain orders each have a printed packing list for purposes of scheduling the required carrier Ensure proper trailer temperature set points for all cold chain shipments and the required temperature is noted on the bill of lading and/or manifest Reconcile open orders report with outbound / staged freight throughout the day with the Transportation Coordinators Manage any Mode conversions Communicate with transportation team regarding any staged freight, Express runs and city runs Manage communications where advanced shipment notice details are required Problem Solving and Continuous Process Improvement The position will be involved with issues and problems that result from the loading function, incorrect load plan, carrier failures and exception management so solid problem-solving skills are required. Ensure that all internal and external shipping requests are acknowledged and addressed Effectively communicate with all internal departments, clients, and carriers as needed to ensure proper handling of shipments All other duties as assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Passive Expectations Candidate must possess both the skills to effectively accomplish these tasks and the emotional intelligence to do so in alignment with our cultural values. In addition to the critical management and proactive engagements or tasks listed above, this role also includes the following unique responsibilities: Ability to set the pace in a team environment. Ability to maintain composure in a fast-paced environment. Ability to focus on detail and quality. Ability to complete assigned task

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