Paralegal & Executive Assitant

Responsibilities

• A. Legal Counsel & ParalegalSupport
• Draft, review, and prepare a variety of legal documents, including letters, contracts, non-disclosure agreements, and routine legal correspondence.
• Prepare and compile board reports, internal compliance materials, and business presentations with legal content.
• Conduct basic legal research and summarize findings on relevant laws, regulations, and case precedents impacting the Group's operations.
• Manage and organize legal files, documentation, and databases, ensuring easy retrieval and strict confidentiality.
• Liaise with external law firms and regulatory bodies as directed, coordinating responses and tracking progress.
• B. Executive & Administrative Support
• Provide comprehensive secretarial and administrative support to Managing Director, managing a complex and dynamic schedule.
• Arrange, coordinate, and prioritize all business meetings, including agenda preparation, venue booking, and logistics.
• Manage personal appointments and commitments for Managing Director with the same level of professionalism and efficiency.
• Handle confidential correspondence, emails, and communications on behalf of the Managing Director.
• Make detailed travel arrangements (flights, accommodation, ground transport, visas) for both business and personal trips.
• Process expenses and maintain a systematic filing system for all administrative and personal documents.
• Qualifications & Requirements
• Education: Bachelor of Laws (LL.B.) or Juris Doctor (J.D.) from a recognized University. Admission to the bar in [Jurisdiction, e.g., Singapore, Hong Kong, etc.] is highly preferred. Candidates with a Paralegal Certification and exceptional experience may be considered.
• Experience: Minimum of 3-5 years of combined experience in a legal role (law firm or in-house) and as a personal/executive assistant to C-suite level management.
• Technical Skills:
• Mastery of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proficiency in legal research tools (e.g., LexisNexis, Westlaw).
• Excellent typing speed and accuracy.
• Personal Attributes:
• Utmost Discretion & Trustworthiness: Ability to handle highly sensitive business and personal information with integrity.
• Exceptional Communication: Flawless written and spoken English. Ability to draft clear, professional, and legally sound documents.
• Proactive & Anticipatory: Ability to think ahead, identify needs, and solve problems before they arise.
• Superb Organization: Expert in time management, prioritization, and multi-tasking in a fast-paced environment.
• Resilience & Flexibility: Ability to work under pressure, adapt to changing priorities, and maintain a professional demeanor.

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